Permitting & Compliance Specialist, LATAM
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Job Description
Compliance and Permitting Specialist handling permitting and compliance for parking facilities in LATAM. Researching regulations, managing licenses, and ensuring compliance across regions.
Responsibilities:
- Research and identify all required permits, licenses, and registrations for new parking facilities in the cities and states AirGarage operates.
- Prepare and submit applications for permits and licenses, ensuring all documentation is accurate and submitted on time.
- Follow up with local government agencies to track application status and resolve any issues or discrepancies.
- Manage our Avalara license management software.
- Work closely with our regional and central operations teams to ensure we are aware of regulatory changes that may impact our business.
- Maintain a detailed database of all permits and licenses, including expiration dates, renewal requirements, and associated fees.
- Proactively manage permit renewals to ensure uninterrupted compliance, submitting renewal applications well in advance of expiration dates.
- Monitor changes in local and state regulations that may impact permitting or licensing requirements and adjust processes accordingly.
- Work closely with the finance team to ensure compliance with all relevant tax obligations, including sales tax, business & occupation (B&O) tax, and specialized taxes like commercial parking taxes.
- Research tax requirements in each jurisdiction and ensure proper registration, filing, and payment schedules are maintained.
- Conduct in-depth research into local permitting and tax regulations, often navigating unclear or complex processes.
- Communicate directly with city and state officials via phone, email, or in-person visits to clarify requirements and resolve issues.
- Document findings and create standardized processes for recurring compliance tasks to improve efficiency.
- Maintain meticulous records of all permitting and tax-related activities, including applications, correspondence, and approvals.
- Use project management tools to track deadlines, prioritize tasks, and ensure no permits or tax filings are missed.
- Provide regular updates to the operations team on compliance status for all facilities.
Requirements:
- 2+ years of experience in a compliance, permitting, or regulatory role, preferably in commercial real estate or a related industry (but not required).
- Exceptional organizational skills and attention to detail.
- Experience navigating government processes, such as applying for permits or licenses, is highly preferred.
- Familiarity with Avalara software is a plus.
- Familiarity with tax compliance (e.g., sales tax, business taxes) is a plus.
Benefits:
- Equity: Have a stake in the business that you’re helping to build and grow.
- Work remotely: Live and work wherever you like! We believe in folks working where they are happiest and most productive. We currently hire teammates that are located anywhere within North America.
- Health insurance: We offer health insurance and currently cover 85% of the cost of medical, dental, and vision plans for the primary employee and 50% of the cost of plans for dependents.
- Parental Leave: We offer 12 weeks of fully paid parental leave to all parents to bond with a newly born, adopted, or fostered child. The 12 weeks can be taken as a continuous leave or intermittently over the first 18 months of the child's life.
- Home office setup: Get a laptop + additional equipment needed to set you up for success.
- Time to recharge: We have an unlimited PTO policy with a minimum requirement of 10 days per year.
- 401k: Make financial planning right for you with a 401k retirement savings program.
- Team Off-sites: ~2 times per year our team comes together for a full week in places like Tahoe, Puerto Vallarta, San Diego, Park City, and Austin.
- BookGarage: Our team loves to learn and grow together, so join us for our optional recurring book club.
- Room to grow: Our team will be orders of magnitude larger within a few years; as a part of our foundational team, you'll have opportunities to grow with us.
- Transform our cities: The opportunity to change the way that the world thinks about real estate use in our cities.
- Work with a diverse team: At AirGarage, we've always been committed to building a thriving team that represents the communities we serve. Our team is currently 40% female and 30%+ from underrepresented communities.
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