Project Coordinator
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Job Description
Project Coordinator at PlanHub, supporting preconstruction workflows and ensuring project data accuracy. Working across internal teams and serving as a contact for external stakeholders.
Responsibilities:
- Review incoming projects to ensure they meet required formatting, completeness, and accuracy standards
- Validate project data, documentation, and specifications prior to activation
- Identify inconsistencies, errors, or missing information and coordinate resolution
- Maintain and enforce quality control standards across all projects
- Track project status, milestones, and updates to ensure timelines are met
- Monitor active projects for risks, delays, or data issues and escalate as needed
- Ensure project updates are documented and communicated clearly and consistently
- Support continuous improvement of project workflows and processes
- Analyze project data to identify trends, gaps, and quality issues
- Maintain accurate project records within internal systems
- Generate reports or summaries to support operational and leadership visibility
- Serve as a key point of contact for internal teams and external customers regarding project status and requirements
- Provide timely, professional, and proactive communication
- Respond to questions, troubleshoot issues, and ensure a positive customer experience
- Partner cross-functionally with operations, sales, product, and customer teams.
Requirements:
- 2+ years of experience in project coordination, operations, quality assurance, or a related role
- Strong attention to detail with a high standard for accuracy and data integrity
- Analytical mindset with the ability to review and interpret project data
- Excellent written and verbal communication skills
- Proven ability to manage multiple projects and priorities simultaneously
- Strong organizational and time-management skills
- Comfortable working with internal systems, project management tools, and spreadsheets
- Customer-focused approach with a proactive, solution-oriented mindset.
Benefits:
- An awesome culture where you will be empowered, make an impact, and learn a ton.
- Open time-off policy.
- An excellent benefit package, including medical, dental, vision and life insurance.
- 401(k) plan with company match.
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