Project Coordinator
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Job Description
Project Coordinator providing day-to-day support for client accounts at Red Nucleus. Ensuring on-time project delivery and managing administrative tasks across multiple initiatives.
Responsibilities:
- Provides day-to-day client account support for managing project delivery and other administrative needs
- Ensures project plans and timelines for client initiatives within multiple workstreams are running according to plan
- Works with project leads in executing specific stages of the overall plan as assigned
- Assists teams in addressing client requests
- Provides task-based project management support, assisting wider delivery teams in meeting day-to-day tasks, including project routing, timeline development and maintenance, and budget/hours monitoring
- Coordinates meetings and performs other administrative tasks, including file management and reporting
- Raises swift awareness to proactively head off issues that put projects at risk for staying on time and on budget and maintains our standards of quality and value
- Coordinates submission preparation and conducts follow-up as necessary
- Coordinates revisions
- Assists with internal/client status sheets
- Supports follow-up action items via email post meeting
- Supports Account for sending deliverables to client/key leaders
- Serves as back-up for day-to-day project management contact with client
- Is fully trained on client systems and dedicated to compliance in use of these systems
- Monitors projects to confirm milestones and deliverables are met
- Creates and manages project folders on SharePoint for all projects
- Complies with all corporate governance requirements, such as project information documentation and retention and compliance training
- Uses and is compliant with required company systems and adheres to best practices and standard operation procedures as trained
- Given the nature of the work, at times be asked to be flexible and to offer extended support outside of normal working hours to meet the business needs.
Requirements:
- Minimum associate degree from a two-year college
- 1-2 years’ experience performing project management/coordination duties
- A performance-driven individual, with a strong sense of urgency and exceptional organizational skills
- Proven ability to communicate effectively at all levels of the organization
- Proven ability to manage multiple priorities and work in a cross-functional team
- Flexible and able to multitask; can work within an ambiguous, fast-moving environment, while also driving toward clarity and solutions; demonstrated resourcefulness in setting priorities
- Excellent time management skills
- Rigorous attention to detail and accuracy
- Strong ability to work independently and as part of a team
- Understanding of in-house creative team and related dynamics
- Knowledge of the pharmaceutical industry, regulations, and requirements are a plus
- Strong written and verbal communication skills; a persuasive and passionate communicator with excellent public speaking skills
- Proficient in MS Office Suite
Benefits:
- Competitive pay, incentives, retirement, and income security programs
- Comprehensive benefits and wellness programs focused on healthy lifestyles
- Generous paid time off, employee assistance programs, and flexible work arrangements
- Performance-driven environment, including professional development and transfer opportunities
- People-first culture fostering self-expression, diversity, and a growth mindset
- Celebrations! We love to celebrate service anniversaries, holidays, diversity and inclusion events, project milestones, and anything else that is meaningful to our employees
- Support of the community organizations you are passionate about
- Ongoing programs and events designed to bring our global team together
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