Executive Assistant – Project Management
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Job Description
Executive Assistant supporting a growing healthtech team with project management and operational tasks. Responsible for executive support and maintaining project timelines and deliverables.
Responsibilities:
- Manage calendars, scheduling, and inbox coordination on behalf of leadership
- Attend team meetings, take clear and concise notes, and circulate summaries with action items and owners
- Maintain internal trackers and follow-up lists to ensure nothing falls through the cracks
- Support document management, filing, and internal system organization across tools
- Handle ad hoc executive requests and close loops without needing to be reminded
- Manage and respond to team and client inquiries via email or chat professionally and promptly
- Support onboarding and follow-up tasks for internal or client-facing projects
- Build familiarity with the company's healthcare systems, tools, and workflows
- Help identify communication gaps and surface process improvements proactively
- Track deadlines, deliverables, and ownership across multiple teams and workstreams
- Use project management tools including Notion, Slack, and Linear to maintain visibility and drive progress
- Create and distribute weekly status updates, summaries, and reports for leadership
- Assist with planning, process documentation, and continuous improvement initiatives
Requirements:
- 2 to 4 years of experience in executive support, project coordination, or operations, preferably in SaaS, healthtech, or a startup environment
- Strong written and verbal communication skills with a clear, professional tone
- Highly organized, detail-oriented, and proactive: you keep things moving without being asked
- Comfortable managing shifting priorities and learning new tools quickly
- Proficiency with Google Workspace, Slack, Notion, or similar productivity tools
Benefits:
- Paid Time Off in accordance with company policy
- Observance of Holidays per company guidelines
- 100% remote setup so you can work wherever you feel most productive
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