Project Coordinator
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Job Description
Project Coordinator supporting client engagement and project management for a healthcare innovation company. Involves taking notes, tracking tasks, and ensuring project timelines are met.
Responsibilities:
- Join client calls alongside senior team members
- Take detailed, organized meeting notes and distribute timely recaps
- Maintain a professional, composed presence even with demanding client personalities
- Serve as a point of contact for routine client updates and follow-up questions
- Build and maintain project trackers, timelines, and task lists across client accounts
- Own follow-through — assign action items, set deadlines, and follow up until done
- Identify when things are slipping and flag proactively before they become problems
- Keep shared documentation current and easy to navigate
- Run internal syncs: prep agendas, take notes, circulate next steps
- Coordinate across team members (SEO, paid media, content, leadership) to move projects forward
- Support senior staff with administrative and operational tasks as needed
Requirements:
- Bachelor's degree in any field — communications, marketing, business, or related preferred
- Exceptional written and verbal communication skills
- Obsessively organized — you live and die by your task list
- Emotionally mature — you can handle a stressed or frustrated client without internalizing it
- Fast learner who picks up new tools and processes quickly
- Comfortable in a fast-paced environment where priorities can shift
- Proficiency with Google Workspace, Microsoft Teams, Canva, or similar tools; project management tools a plus (Asana, Monday, ClickUp)
Benefits:
- Competitive base salary
- Comprehensive benefits (health, dental, vision)
- Flexible remote-first work environment
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