Recruiting Manager
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Job Description
Recruiting Manager managing full-cycle recruiting for Flex HR's client engagements. Partnering closely with the Director of Recruitment to ensure high-quality outcomes in a fast-paced environment.
Responsibilities:
- Own the end-to-end recruiting process for assigned client roles, from intake through offer.
- Source, screen, and shortlist qualified candidates using job boards, LinkedIn, referrals, and direct outreach.
- Conduct structured candidate screens and deliver concise, insight-rich summaries to clients.
- Maintain consistent candidate communication and pipeline momentum throughout each search.
- Provide a white-glove experience for both clients and candidates at every touchpoint.
- Participate in client intake conversations to understand role requirements, culture fit, and hiring priorities.
- Communicate proactively with client contacts on pipeline status, candidate quality, and search updates.
- Help clients navigate hiring decisions with clear, organized candidate comparisons and next-step guidance.
- Escalate complex client situations or tradeoffs to the Director of Recruitment as needed.
- Execute against Flex HR's established recruiting methodology, including role blueprinting, sourcing plans, scorecards, and shortlist delivery.
- Use intake forms, interview guides, and candidate tracking tools consistently across all searches.
- Provide feedback on what's working and what's not to help continuously improve team-wide processes.
- Support the rollout of new tools, templates, and best practices as introduced by the Director.
- Keep candidate pipelines accurately updated in HubSpot at all times.
- Track and report key recruiting metrics including time-to-submit, conversion rates, and offer outcomes.
- Flag bottlenecks or delays early and proactively communicate status to the Director.
- Contribute to weekly pipeline reviews and delivery check-ins.
- Log all recruiting activity, candidate communications, and pipeline updates in HubSpot.
- Follow established workflows for pipeline visibility and client-facing communications.
- Embrace systems and standardization as key drivers of a great client experience.
- Attend weekly team huddles and one-on-ones with the Director of Recruitment.
- Collaborate with colleagues across Flex HR, including HR consultants and operations staff, to deliver seamless client service.
- Bring a positive, solutions-oriented attitude to every interaction — internal and external.
- Maintain a willingness to support additional initiatives as the organization grows.
Requirements:
- 5–7 years of full-cycle recruiting experience, ideally in a consulting, agency, or multi-client environment.
- Proven ability to manage multiple open requisitions across different industries and client types simultaneously.
- Strong sourcing skills across LinkedIn Recruiter, job boards, and creative direct outreach strategies.
- Experience with ATS or CRM platforms; HubSpot and / or Hireology experience a plus.
- Excellent written and verbal communication skills — able to write sharp candidate summaries and communicate confidently with client contacts.
- Highly organized with strong attention to detail and consistent follow-through.
- Self-starter who can work independently in a remote environment while staying connected to the team.
- Familiarity with HR best practices and employment law basics a plus.
- Knowledge of Microsoft Suite; experience with HRIS platforms (Paylocity, ADP, Gusto) a plus.
Benefits:
- Comprehensive medical/dental/vision benefits with a significant portion of the benefit premium covered by the company.
- Health savings account, flexible spending account and dependent care spending account.
- Company paid employee assistance program (EAP) and short-term disability.
- 401(k) plan with a 4% company match.
- Flexible paid time off starting at 3 weeks per year; increases with length of service.
- 12 paid holidays annually.
- Educational assistance.
- Company wellness program offers multiple presentations and provides access to one-on-one sessions with a wellness coach, with partial reimbursement available.
- $250 employee referral bonus.
- Monthly tech reimbursement.
- Birthday: “Day of birthday off”.
- Continuous training and development.
- Virtual Flex Fun Club.
- Employee discount savings program.
- Great remote working environment (energetic, friendly, fun, and collaborative).
- Access to financial advisor for financial planning and consulting.
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