Senior Executive Assistant
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Senior Executive Assistant supporting the founder and COO of a fast-growing fintech and cryptocurrency company. Managing calendars, travel, meetings, expenses, and confidential executive operations remotely.
Responsibilities:
- Provide daily administrative support to the founder and COO
- Manage and coordinate complex calendars, meetings, appointments, and events
- Coordinate meeting logistics, including rooms, virtual links, materials, and attendee communication
- Prepare leadership for meetings, appointments, and commitments through schedule monitoring and reminders
- Draft, format, proofread, and organize correspondence, presentations, reports, and other materials
- Maintain organized, current electronic files, records, and executive documentation
- Coordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries
- Manage expense reports, receipts, reimbursements, and corporate card reconciliation
- Prepare agendas and meeting materials, take notes, and track action items and follow-ups
- Coordinate meetings and communications across departments, partners, vendors, and stakeholders
- Assist with visitors, meetings, meals, events, and other business activities
- Support special projects and administrative initiatives assigned by leadership
- Serve as a professional point of contact for internal and external stakeholders
- Partner with HR, finance, legal, IT, and operations on leadership-related requests
- Handle confidential business and personnel information with discretion
Requirements:
- 2 to 5 years of experience in an administrative, executive support, or office coordination role, ideally supporting senior leaders or executives
- Exceptional organizational and time management skills
- Excellent written and verbal communication skills
- Strong attention to detail
- Ability to exercise discretion and maintain confidentiality with sensitive business and personnel information
- Ability to anticipate needs, spot issues early, and follow through independently
- Comfort working in a fast-paced environment where priorities can shift quickly
- Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams
- Experience coordinating complex calendars and business travel preferred
- Comfort and proficiency using AI tools for drafting, organizing, and day-to-day productivity is a strong plus
- Must currently be based in Latin America (LATAM) or Europe
- Professional home setup
Benefits:
- Competitive monthly compensation in USD
- 15 paid vacation days per year
- All U.S. federal holidays
- 100% remote work from anywhere in LATAM or Europe
- Professional home setup
- Fast-paced, high-growth environment in the global fintech and cryptocurrency industry
- Collaborative, high-trust culture through Veta Virtual and its client
- Short two-minute video question as part of the screening process
Similar Jobs
Executive Assistant
Executive Assistant supporting 2–3 U.S.-based executives at a technology and managed services company. Managing calendars, communications, travel, operations, and AI-powered productivity workflows.
Medical Virtual Assistant – Patient Access & Intake Operations
Medical virtual assistant supporting patient access and intake for Legion Health’s AI-native psychiatry network. Coordinating scheduling, documentation, messaging, and clinical escalations.
Virtual Assistant
Virtual Assistant supporting marketing, sales, administrative operations, and customer service for a fitness company. Managing research, CRM records, communications, and customer inquiries remotely.
BDM Executive Assistant
Administrative support for Australian property-management BDMs. Preparing appraisals, CRM records, investor correspondence, and follow-up workflows remotely from the Philippines.
Executive Assistant
Executive Assistant supporting operations, client communication, and sales follow-ups for an Australian electrical services provider. Remote independent contractor role for Philippines-based candidates.
Executive Assistant
Executive Assistant coordinating founders, hiring, finances, and cross-functional projects at Swans, a technology and automation agency serving US law firms. Growing toward a strategic operational partner role.
Executive Assistant – Operations All-Rounder
Assistenz der Geschäftsführung bei Project Bay, Europas Workation- und CoWorking-Netzwerk. Organisation von Startup-Operations, Finanzen, Kommunikation, Events und Reisen.
Executive Assistant – EOS Implementer Support
Executive Assistant supporting FreedUp’s EOS Implementer with client sessions, inboxes, records, invoicing, and travel. Organizing AI-captured information into actionable systems across two client engagements.
Executive Assistant – EOS Implementer Support
Executive Assistant organizing EOS sessions, inboxes, records, and travel for FreedUp’s EOS Implementer client. Managing administrative, financial, personal, and content-support workflows remotely across LATAM.
Operations Virtual Assistant
Operations Virtual Assistant building scalable SOPs, dashboards, and QA processes for Yokly. Coordinating projects, vendors, tickets, and operational reporting remotely.
Operations Manager – Executive Assistant
Operations Manager creating operational leverage for an online education, coaching, community, and media company. Coordinating execution, systems, clients, contractors, content, and growth operations.
Executive Assistant – CEO Support
Executive Assistant supporting FreedUp’s CEO with scheduling, operations, finance, and travel. Streamlining professional and personal systems for a fast-growing organization building innovative systems.
Executive Assistant to CEO
Executive Assistant supporting Zipline’s Africa CEO. Managing executive priorities, travel, stakeholders, and operations for the autonomous drone delivery company.
Senior Executive Assistant
Senior Executive Assistant supporting Journal Technologies’ CEO, Board activities, and SEC governance processes. Journal Technologies builds enterprise software for courts and justice systems.
Virtual Assistant – Home Services Operations
Virtual Assistant supporting CRM, customer service, sales follow-up, and marketing for a growing home-services business. Managing Jobber records, appointments, leads, communications, and social media operations.
Real Estate Listing & Transaction Support Virtual Assistant
Remote Virtual Assistant supporting real estate listing paperwork, MLS updates, and Dotloop transactions. Managing prospecting, documentation, and light marketing for a real estate professional.
Executive Assistant to CEO – 1-Year Parental Leave Cover
Executive Assistant supporting Lokalise’s CEO and leadership team at an AI-powered localization platform. Managing calendars, travel, meetings, offsites, and executive operations.
Executive Assistant
Remote Executive Assistant supporting Community Sports Partners' CEO and leadership team. Managing calendars, operations, travel, communications, and confidential records.
Executive Assistant
Part-time remote executive assistant supporting a Hong Kong interior designer and furniture supplier. Managing Excel finance records, project documentation, meetings, deadlines, and travel arrangements.
Executive Assistant – CEO, President
Executive Assistant supporting the CEO and President of an AI and data science philanthropy foundation. Managing executive communications, schedules, briefings, travel, meetings, and confidential information.