Senior Payroll Specialist
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Senior Payroll Specialist managing payroll and compliance cycles for Boldr's U.S. workforce. Leading audits and ensuring accurate payroll processing within regulatory requirements across 35 states.
Responsibilities:
- Own the bi-weekly payroll administration cycle in Paylocity, submitting accurate payroll inputs to the payroll administration partner and auditing outputs before finalization to ensure accurate and timely payroll
- Manage payroll updates for 300+ nonexempt/hourly employees, including timecard corrections, direct deposit updates, compensation changes, and termination pay
- Audit payroll registers prior to submission, flag discrepancies, and partner with external partners and People Ops to resolve issues quickly
- Maintain and execute a structured U.S. compliance calendar, ensuring all recurring reporting and regulatory deadlines are met
- Prepare and coordinate compliance reporting, including EEO-1, CA Pay Data Reports, OSHA 300 logs, and required annual filings
- Monitor state and federal legislative changes across ~35 states and communicate implications for payroll, policy, or compliance processes
- Partner with Legal on handbook and policy reviews, ensuring updates are implemented and acknowledged appropriately
- Coordinate ACA reporting and non-discrimination testing with Benefits partners, ensuring documentation is audit-ready
- Review and escalate background checks, oversee quarterly health exclusion checks, and ensure compliance trainings are completed by new hires
- Lead the annual Compliance Refresh, driving completion of required policy acknowledgements and training across employees and contractors
- Support internal and external audit requests by providing accurate, well-documented payroll and compliance records
- In addition, other clerical and administrative duties as required are to be expected.
Requirements:
- 3–5+ years of hands-on U.S. payroll administration experience, including supporting companies with 600–1,000 employees and 300+ nonexempt/hourly workers
- Experience tracking, processing, and auditing payroll changes including new hires, terminations, compensation changes, timecard corrections, clawbacks, and direct deposit updates with an external payroll provider
- Strong understanding of nonexempt/hourly payroll complexity, including timecard corrections, off-cycle payments, and termination pay requirements
- Demonstrated ownership of U.S. multi-state compliance calendar and reporting, including hands-on experience preparing EEO-1, Pay Data Reports, and OSHA 300 logs
- Experience managing recurring regulatory tasks such as non-discrimination testing, background check reviews, and training and policy acknowledgements
- Comfortable operating in systems such as Paylocity, ticketing platforms, and project management tools
Similar Jobs
Senior Payroll Specialist, Polish Payroll
Senior Payroll Specialist handling Polish Payroll processes for Strada. Supporting the payroll team and ensuring compliance with Polish legislation in a multinational organization.
Global Payroll Manager
Global Payroll Manager leading payroll operations for EverCommerce. Managing compliance and partnering with HR and Finance across countries.
Payroll Tax Operations Specialist
Tax Operations Specialist collaborating with Payroll Operations to ensure accurate payroll tax processes. Required expertise in payroll tax regulations for seamless compliance and operational efficiency.
Payroll Associate
Payroll Associate managing payroll operations tasks at Deel, a global payroll and HR platform. Ensuring data accuracy and compliance while supporting employees with payroll-related inquiries.
Payroll Associate
Payroll Associate responsible for payroll processing and employee record management at Deel. Assisting with payroll tax calculations and supporting employees with payroll-related inquiries.
Payroll Manager
Manager overseeing payroll processing for a mid-size multi-state organization with adherence to regulations. Collaboration with HR and Finance for payroll integrity and compliance.
Payroll Manager
Manager overseeing payroll processing in a mid-size organization. Collaborating with HR and Finance while ensuring compliance with regulations.
Payroll Manager
Manager of Payroll overseeing payroll processing and compliance for a mid-size organization across multiple states. Collaborating with HR, Finance, and external vendors for payroll integrity.
Payroll Specialist
Payroll Specialist processes payroll for exempt and non-exempt team members across multiple US states. Ensures compliance and accuracy in payroll processing and related functions.
Bilingual Payroll Tax
Payroll Tax Specialist in the PEO industry managing tax compliance responsibilities. Researching tax laws, processing payments, and resolving discrepancies with a commitment to client support.
Payroll Specialist – Finance
Payroll Specialist managing payroll compliance for 23 European countries at NVIDIA. Collaborating with Finance and HR while ensuring accurate and timely payroll processing.
Payroll Accounting Lead
Leads ERP administration and optimization for Workday and related systems at the University. Collaborating across teams to continually improve functionality and user experience with a focus on operational efficiency.
Payroll Supervisor
Payroll Supervisor overseeing payroll operations and team in remote format. Ensuring compliance with payroll regulations and mentoring staff for effective performance.
People & Payroll Analyst, Mid-level
Analista de People & Payroll responsible for optimizing payroll and benefits processes at Mercafacil. Ensuring legal compliance and operational excellence in HR functions.
Lead Payroll Consultant
Lead Payroll Consultant at Next Level Strategies managing payroll tasks for diverse clients. Ensure accurate and timely payroll with a knowledgeable team to support diverse client needs.
Senior Payroll Manager
Senior Payroll Manager overseeing payroll operations and compliance with tax laws at National University. Supervise staff and manage payroll processes in a remote setup.
SAP HCM Consultant – UK & Irish Payroll
SAP HCM Consultant focused on UK and Irish Payroll, delivering expert support and managing client relationships in a virtual European team.
Coordinador de Procesamiento de Nómina
Coordinador de Procesamiento de Nómina en FN Servicios gestionando nómina y asegurando precisión y puntualidad en pagos. Supervisando procesos y validando registros de horas trabajadas.
Payroll Administrator
Payroll Administrator for ReWorks managing payroll processes and compliance with federal regulations. Overseeing payroll changes, inquiries, and collaborating with HR for onboarding.
Payroll Specialist, French
French Payroll Specialist managing entire payroll cycle and ensuring compliance with French legislation for global payroll solutions company. Collaborating with international teams and delivering accurate payroll reports.