Senior Payroll Specialist
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Job Description
Senior Payroll Specialist overseeing multi-state payroll operations for Transcarent. Ensuring compliance and improving payroll processes in a dynamic environment.
Responsibilities:
- Process accurate and timely multi-state payroll using ADP Workforce Now
- Prepare, import, and audit payroll files; maintain payroll checklists, approvals, and process-related documentation
- Review payroll registers, retroactive pay, leave-related pay, bonuses, commissions, off-cycle payments, and other complex payroll items
- Process final paychecks for employees in immediate pay states, coordinating with HR and managers to obtain required information
- Monitor payroll and HR reports to proactively identify data issues, terminations, and required adjustments
- Collaborate within the payroll team to monitor and respond to employee payroll inquiries related to pay, taxes, deductions, and garnishments
- Investigate and resolve payroll discrepancies, escalating complex issues as needed
- Provide clear, professional payroll guidance to employees and internal stakeholders
- Ensure payroll processing complies with federal, state, and local payroll laws and regulations, including multi-jurisdiction requirements
- Support internal and external audits and year-end activities by preparing payroll documentation, reconciliations, and reports
- Prepare standard and ad hoc payroll reports for cross-functional teams, and analyze data to identify discrepancies, trends, and opportunities for improved accuracy and/or efficiency
- Review payroll workflows and recommend improvements to enhance efficiency, controls, and scalability
- Maintain and update payroll documentation, standard operating procedures, and process guides
- Partner cross-functionally with Finance, Total Rewards, Employee Experience, and Legal on payroll initiatives
- Participate in special projects, system enhancements, and reporting initiatives
- Serve as an active team member through cross-training, knowledge sharing, and continuous improvement.
Requirements:
- Bachelor’s degree in Finance, Accounting, or related field or equivalent professional experience
- 4-6 years of progressive payroll experience in a multi-state environment
- Hands-on experience with ADP Workforce Now required
- FPC preferred but not required
- Understanding of payroll accounting, taxation, and finance concepts in relation to payroll
- Proficiency with Microsoft Excel, Google Sheets, and experience working with payroll data and reconciliations
- High level of accuracy, attention to detail, and ability to manage confidential information
- Strong organizational and time management skills with the ability to meet strict deadlines
- Excellent written and verbal communication abilities
- Proven ability to work independently while collaborating effectively across teams
- Capacity to adapt to shifting priorities, evolving environments, and thrive under pressure.
Benefits:
- Competitive medical, dental, and vision coverage
- Competitive 401(k) Plan with a generous company match
- Flexible Time Off/Paid Time Off, 12 paid holidays
- Protection Plans including Life Insurance, Disability Insurance, and Supplemental Insurance
- Mental Health and Wellness benefits
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