Supply Chain, Purchasing & Compliance Coordinator
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Job Description
Supply Chain, Purchasing & Compliance Coordinator for food manufacturing, managing supplier relations and compliance. Focused on operational efficiency in purchasing and logistics.
Responsibilities:
- Coordinate day-to-day purchasing activities with domestic and international suppliers.
- Create, track, and maintain purchase orders throughout the procurement process.
- Build and maintain strong supplier relationships to ensure competitive pricing, product availability, and on-time delivery.
- Monitor supplier lead times, purchasing schedules, and inventory requirements.
- Communicate with suppliers regarding pricing, availability, order status, and product specifications.
- Maintain supplier records, contracts, and product documentation.
- Support landed cost calculations and monitor purchasing trends.
- Resolve discrepancies related to purchase orders, invoices, pricing, and supplier deliveries.
- Coordinate inbound shipments with freight forwarders, customs brokers, and warehouse partners.
- Track shipments from origin through final delivery.
- Prepare and organize import documentation, including commercial invoices, packing lists, Certificates of Analysis (COAs), and Bills of Lading.
- Support customs clearance activities and documentation requests.
- Assist in resolving shipment delays, damages, shortages, and transportation issues.
- Maintain supplier approvals, compliance records, COAs, and audit documentation.
- Support compliance with food safety and regulatory standards.
- Coordinate documentation requests with suppliers and internal teams.
- Assist with internal audits, customer audits, and regulatory requirements.
- Ensure operational documentation remains organized, accurate, and audit-ready.
- Serve as a point of contact for customers throughout the order fulfillment process.
- Respond to shipment inquiries and provide timely operational updates.
- Keep internal teams informed regarding purchase orders, shipments, inventory status, and operational priorities.
- Prepare operational reports, purchasing summaries, and inventory-related documentation.
- Maintain organized digital filing systems and operational records.
- Identify opportunities to improve purchasing workflows, supplier coordination, and operational efficiency.
- Support continuous improvement initiatives across purchasing, compliance, and supply chain functions.
Requirements:
- Minimum 2+ years of hands-on experience in purchasing, procurement, supply chain, import/export coordination, logistics, or related operational roles.
- Demonstrated purchasing or procurement experience working directly with suppliers.
- Experience coordinating purchase orders, supplier communications, and inventory planning.
- Strong Microsoft Excel skills and experience managing operational data.
- Familiarity with ERP systems and order management platforms.
- Excellent written and verbal English communication skills ( C1 preferred ).
- Strong organizational skills with exceptional attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
- Experience working collaboratively across multiple departments.
Benefits:
- PTO
- Performance Bonus
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