Total Rewards Analyst, Payroll Administrator
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Job Description
Total Rewards Analyst responsible for processing U.S. multi-state payroll and supporting benefits administration. Utilizing HRIS and payroll systems to maintain accuracy and compliance.
Responsibilities:
- Processes and reconciles multi-state payroll for all employees, ensuring accuracy and compliance with wage and hour laws.
- Maintains in-depth knowledge of federal, state, and local payroll tax regulations, including garnishments and other compliance requirements.
- Sets up new states, as required.
- Conducts system audits, ensures data integrity, troubleshoots issues, and optimizes integrations across payroll, benefits, and accounting systems.
- Integrates payroll data with accounting and HR modules, ensuring seamless system workflows.
- Ensures compliance with COBRA, FMLA, ACA, HIPAA, and other relevant regulations.
- Utilizes payroll/HRIS platforms (e.g., ADP, Paylocity) to administer payroll and benefits accurately.
- Troubleshoots and optimizes system workflows and integrations.
- Analyzes payroll and benefits data, identifies trends, and prepares reports for management.
- Resolves payroll discrepancies and benefit issues with a high degree of accuracy and strong attention to detail.
- Proactively anticipates and addresses employee questions related to payroll and benefits.
- Maintains confidentiality and handles sensitive information with discretion.
- Administers health, dental, vision, life insurance, disability, and retirement plans as needed.
- Assists with benefits enrollment, employee communications, and updates within the HRIS system.
Requirements:
- Intermediate knowledge of payroll tax regulations, wage and hour laws, and compliance requirements
- Advanced proficiency in Microsoft Excel using functions (pivot tables, lookups, macros, data validation, complex formulas) for data analysis and reporting
- Excellent analytical, organizational, and communication skills with the ability to manage multiple priorities and deadlines
- High level of integrity and ability to handle confidential information
- 4+ years of experience in payroll administration in a multi-state environment using an HRIS system
- 2+ years of experience in benefits administration or total rewards support
- Bachelor’s degree in Human Resources, Accounting, Business, or related field
- Professional certification (e.g., CCP, SHRM, PHR)
Benefits:
- Physical and Mental Health Benefits
- Choice of Blue Cross Blue Shield Medical, Dental, and Vision Plans
- Telehealthcare – for Medical and Behavioral visits
- Generous PTO with buy/sell options
- 9 Company holidays, a floating day off, and a day off for volunteering
- Employee Assistance Program
- Wellness program - earn insurance discounts or credit towards health-related items
- 401K Plan with employer matching contributions
- Company-funded spending/reimbursement accounts to help with out-of-pocket medical expenses
- Bonus and Recognition programs
- Tuition Assistance
- Consultation with financial planner
- Basic Life & AD&D Insurance, Short and Long-Term Disability Insurance provided, and Supplemental Term Life Insurance is available
- Group Discount programs - mobile, technology services, etc., to help you save money
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