Virtual Assistant
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Job Description
Virtual Assistant supporting management at Blacksd Global, a strategic consulting firm. Handling administrative tasks and enabling efficient operations in a remote capacity.
Responsibilities:
- Appointment scheduling and calendar coordination for management
- Preparation and follow-up of meetings
- Maintenance of task lists, follow-up reminders, and project status updates
- Structured handling of administrative processes
- Drafting emails, letters, short documents, and internal notes
- Research on companies, contacts, projects, and market environments
- Clear preparation of information and decision-making materials
- Support in organizing client projects
- Coordination of internal alignments
- Maintenance of digital filing systems
- Support with presentations, proposals, and basic project management tasks
- CRM maintenance and preparatory administrative activities
- Support with invoice preparation according to guidelines
Requirements:
- Excellent written and spoken German and English
- Experience as an assistant, virtual assistant, office manager, project assistant, or in a comparable administrative role
- Highly reliable, discreet, and dependable working style
- Strong organizational skills and clear ability to set priorities
- Quick comprehension and proactive, independent thinking
- Confident use of email, calendars, Office applications, and cloud storage
- Ideally, experience with project management systems or CRM tools
- Professional written communication
- Careful handling of confidential information
- Independent working style in a remote environment
- High quality standards and consistent ability to deliver
Benefits:
- Fully remote work
- Flexible arrangement as a freelance role or part-time employment
- Direct collaboration with management
- Insight into strategy, company development, client projects, and operational management
- Modern consulting environment with clear processes and short decision-making paths
- Responsible assistant role with long-term development prospects
- Professional, respectful collaboration
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