Accounting Associate
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Job Description
Part-time accounting associate supporting Women for Women International’s US nonprofit finance operations. Processing payables, payroll, cash receipts, vendor records, and compliance documentation.
Responsibilities:
- Provide transactional and administrative accounting support to the US Finance function
- Support accounts payable, cash receipts, payroll administration, vendor records, and financial documentation
- Coordinate with finance colleagues to ensure transactions are documented, coded, processed, and available for reconciliation and month-end close
- Support semi-monthly payroll administration, payroll schedules, documentation, data verification, and routine system administration
- Respond to routine accounts payable and expense reimbursement inquiries from staff and vendors
- Coordinate with budget holders and approvers to obtain approvals and supporting documentation
- Process accounts payable transactions, invoices, check requests, and expense reimbursements
- Monitor the Accounts Payable mailbox and process invoices and documentation promptly
- Code and process approved invoices in Sage Intacct or other designated accounting systems
- Maintain vendor records and supporting documentation, including W-9 collection and verification
- Prepare payment templates and supporting documentation for authorized review and release; does not approve or release payments
- Support year-end vendor reviews and preparation of information for Forms 1099 and 1096 reporting
- Process and record cash receipts and maintain supporting documentation
- Assist with reconciliations and transaction reviews
- Maintain accurate accounting records for audit and compliance purposes
- Assist with audit requests, financial record retrieval, and routine finance administration
- Identify incomplete documentation, unusual transactions, or potential control issues and escalate them to the Finance Manager
- Contribute to improvements in routine finance processes
Requirements:
- Relevant coursework, certificate, associate degree, or equivalent practical experience in Accounting, Finance, Business Administration, or a related field
- At least 1 year of relevant experience in accounts payable, bookkeeping, accounting support, payroll administration, or similar finance operations
- Strong attention to detail and commitment to accuracy
- Good organizational and time-management skills, with the ability to manage routine deadlines and competing priorities
- Working proficiency in Microsoft Excel and comfort learning finance and payroll systems
- Ability to communicate professionally and effectively with staff, vendors, and other stakeholders
- Ability to work independently within defined procedures and as part of a collaborative team
- Commitment to confidentiality and appropriate handling of sensitive financial and employee information
- Applicants must be legally authorized to work in the United States at the time of application; sponsorship is not available
- Experience using Sage Intacct or another ERP/accounting system (preferred)
- Experience using ADP or another payroll platform (preferred)
- Previous experience in a nonprofit, international NGO, or similarly complex organization (preferred)
- Computer-based role requiring extended screen time and regular remote collaboration
- May occasionally require evening work to meet critical finance deadlines
Benefits:
- Fully remote work arrangement
- Regular remote collaboration
- Reasonable adjustments/accommodation throughout the recruitment process
- Equality, diversity and inclusion commitment
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