Accounts, Operations Administrator
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Job Description
Accounts & Operations Administrator supporting financial workflows for an Australian flooring business. Handling invoices, payments, compliance, and job tracking remotely.
Responsibilities:
- Process accounts payable by reviewing supplier and subcontractor invoices, matching them to purchase orders, and resolving discrepancies
- Apply incoming payments accurately, perform regular bank reconciliations, and ensure job records reflect real-time financial status
- Convert quotes into active jobs and maintain accurate updates on job progress, installation schedules, and completion status
- Prepare and issue commercial invoices and progress claims with complete supporting documentation
- Raise, issue, and track purchase orders through to completion
- Onboard subcontractors, including verification of business details, banking information, and compliance documentation
- Monitor insurance, certifications, and compliance renewals, ensuring all documentation is correctly attached to job records
- Maintain product, pricing, and supplier data within the system, ensuring accuracy of codes and specifications
- Support job costing, dispatch tracking, and job close-out processes to ensure accurate financial reporting
Requirements:
- 3+ years of experience in accounts payable, bookkeeping, or operations administration
- Strong attention to detail with a structured and methodical approach to financial and operational tasks
- Excellent communication skills with the ability to work confidently with both finance and operations teams
- Comfortable working independently and managing a consistent daily workflow with minimal supervision
- Experience in construction, flooring, or trades-based industries is highly desirable
- Experience using ERP or job management systems (such as RFMS or similar platforms) is an advantage
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