Accounts Receivable Specialist
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Job Description
Managing end-to-end accounts receivable operations at Spellbook, a tech startup simplifying workflows for transactional lawyers. Ensuring timely invoicing, collections, and cash application with high accuracy.
Responsibilities:
- Generate and issue a high volume of accurate customer invoices on a recurring and ad hoc basis
- Monitor accounts to ensure timely collections and follow up on overdue balances
- Apply daily cash receipts and reconcile discrepancies across multiple payment methods
- Investigate and resolve billing issues, disputes, and customer inquiries
- Maintain accurate AR aging reports and provide regular updates to management
- Support the sales team with all customer and vendor form management
- Support month-end close activities, including reconciliations and reporting
- Partner with Sales, Customer Success, and Operations to ensure billing accuracy and alignment
- Assist in improving AR processes, systems, and automation as the company scales
- Ensure compliance with internal controls and accounting policies
- Support with other responsibilities as required
Requirements:
- 2–5+ years of experience in accounts receivable or a similar accounting role
- Proven ability to manage high-volume transactional workloads with accuracy and efficiency
- Strong understanding of AR processes, including invoicing, collections, and cash application
- Experience working in a fast-paced, high-growth or startup environment preferred
- Proficiency in accounting systems and Excel (ERP experience a plus)
- Excellent organizational skills and attention to detail
- Strong communication and interpersonal skills for customer interactions
- Proficient with Stripe, Quickbooks, Excel, Claude, Hubspot and Slack
- Ability to prioritize, multitask, and meet deadlines
Benefits:
- Access our company-paid group benefits for you and your family, with $1,000 towards mental health support
- Disconnect during our holiday closure and take advantage of our generous time off policies throughout the year
- Enjoy monthly paid meals, an annual wellness allowance to support your well-being and parental leave top-ups as your family grows
- Secure your stake in our success; you’ll receive competitive stock option grants as a pivotal early employee
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