Backoffice Administrator
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Job Description
Backoffice Administrator managing administrative tasks such as data entry, calendar management, and client coordination. Ensuring project success through thorough organization and communication.
Responsibilities:
- Perform ongoing data entry tasks as needed
- Manage a calendar including scheduling, meetings, and travel arrangements
- Prepare/ edit correspondence, communications, presentations, reports, and other docs
- Coordinate meetings, set agendas, take minutes, and prepare follow ups / action items
- Perform other ad-hoc tasks with limited instruction as needed
- Assist with project management tasks (track deadlines/ coordinate to ensure success)
- Serve as the primary point of contact between employees, clients, and external partners
- Manage various billing, Accounts Payable and Accounts Receivable processes
- Monitor inboxes and triage communications as needed
- Create SOPs as needed
Requirements:
- 3+ year's experience as an operations associate (preferably at an agency or startup)
- Exceptional verbal and written communication skills with an extroverted personality
- Hands-on experience with project management tasks and tools (Notion preferred)
- Basic - intermediate skills with Google Suite (Sheets, Docs, Slides)
- Strong organizational and planning skills
- Ability to work EST
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