Construction Project Manager
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Job Description
Remote Construction Project Manager at a growing construction company focusing on project delivery. Overseeing financial tracking, scheduling, subcontractor coordination, and client communication.
Responsibilities:
- Manage job costing within QuickBooks, ensuring all costs are accurately coded and tracked to the correct job
- Code invoices and maintain accurate cost records throughout each project lifecycle
- Maintain project budgets and forecasts in Excel with consistent budget vs. actual tracking
- Manage change orders from initiation through documentation and approval
- Generate financial reports, cost forecasts, and variance summaries for ownership review
- Ensure field team members log time accurately to the correct jobs in QuickBooks Time
- Monitor and audit time entries weekly, identifying and correcting missing or inaccurate records
- Coordinate with field leads to resolve discrepancies and maintain clean payroll-ready data
- Build accountability systems that reduce time tracking errors over time
- Maintain project schedules and rolling 3-week lookaheads for all active projects
- Coordinate work sequencing to minimize delays and keep field teams moving efficiently
- Track project progress against schedule and flag risks proactively to ownership
- Solicit bids and manage the subcontractor onboarding process
- Issue subcontract agreements and track compliance with insurance, licensing, and documentation requirements
- Manage subcontractor performance and communication throughout project execution
- Assist with bidding support, permit applications, utility coordination, and site setup logistics
- Coordinate pre-construction approvals with stakeholders including municipalities, HOAs, and clients
- Ensure all necessary documentation and approvals are in place before field work begins
- Maintain organized and up-to-date project file systems in Google Drive
- Track and manage RFIs, submittals, plan revisions, and change documentation
- Ensure all project records are complete, version-controlled, and easily retrievable
- Conduct daily coordination check-ins with field teams to monitor progress and resolve issues
- Track daily logs, material deliveries, and open items across all active projects
- Serve as the remote operational hub connecting field activity to documentation and financials
- Provide regular project updates to clients in a clear and professional manner
- Run client meetings and maintain strong, trust-based client relationships throughout the project
- Manage client expectations proactively, especially around schedule and budget changes
- Manage punch list creation, tracking, and completion at project closeout
- Coordinate closeout documentation including as-builts, warranties, and final lien releases
- Track and manage warranty obligations post-completion
- Build and continuously improve tracking systems, templates, and workflows in Excel and Google Sheets
- Identify inefficiencies in current processes and develop practical solutions
- Create reusable systems that scale with company growth and reduce reliance on tribal knowledge
- Support insurance-related projects and maintain required documentation for claims and compliance
- Assist with estimating workflows and bid preparation as needed
- Learn and utilize Xactimate for insurance estimating — prior experience preferred
Requirements:
- 4 to 8 or more years of construction project management or operations experience
- Hands-on QuickBooks job costing experience highly preferred
- Proficiency with QuickBooks Time or equivalent field time tracking platforms
- Advanced Excel and Google Sheets skills for budgeting, tracking, and reporting
- Strong organizational skills with the ability to manage multiple projects simultaneously
- Excellent written and verbal communication skills for client and team-facing interactions
- Ability to hold field teams accountable to time, documentation, and process standards remotely.
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