Director, Program Management Office – Global Medical Affairs
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Job Description
Director of Global Medical Affairs Program Management Office overseeing medical governance and operations. Leading standardization and optimization of medical processes and governance in oncology.
Responsibilities:
- Manages the Global and US Medical Review Committees and is accountable for the MRC Global Policy and process
- Manages the Global and US Grants Review Committee process including execution of Medical Education, IME, CME, Grants, Sponsorships and helps to shape the overall process
- Facilitates the review, approval, and delivery of enterprise and GXP training to Medical Affairs personnel, including during onboarding (excludes scientific training on data, publications, disease-state, and competitors)
- Lead and support continuous improvements efforts in the PMO by sharing best practices, identifying cross-project and cross-functional opportunities/interdependencies/risks, assessing key performance metrics and establishing standardization across GMA
- Provide Project Management of GMALT and operational initiatives supporting the GMA Leadership Team, including planning of Global Town Halls and other cross-GMA team meetings
- Supports Vice President of Global Medical Excellence in management of budgets across GMA
- Support contracting process in Global and US, ensuring all regions are following best practices
- Serve as a liaison to key cross-functional partners including Compliance, Finance, Procurement, Regulatory, Quality, and PRC
- Proactively identifies critical milestones, interdependencies, risks and resource constraints that could impact plans/timelines and collaborates with teams to develop appropriate solutions
- Creates and maintains project timelines that are critical tools for tracking progress against goals; closely and transparently manages the critical path of projects
- Effectively communicates actions, decisions, timelines, risks and changes to plans
- Effectively manages and/or facilitates various meetings and manages meeting documentation (agendas, minutes, action/decision trackers, etc.)
- Drives use of consistent project management tools and practices
- Partners with non-GMA stakeholders (e.g., Finance, Procurement, etc.) to drive execution
- Effectively and quickly establishes rapport with all key internal/external partners and stakeholders and influences without authority
- Optimizes communication within and between teams, in and outside of meetings, and at varying organizational levels
- Develops and delivers critical presentations to communicate medical processes and governance
- Adept at learning new technologies and platforms
- Ensure compliance with corporate policies and procedures, as well as US healthcare laws and regulations
Requirements:
- BA/BS degree with 10 + years of experience or a Master's or higher with 7 + years of experience within the pharmaceutical, biotech or life sciences industry
- 6 + years of experience working in a project or program management role or in Medical Operations
- Industry experience – a strong understanding of the biotech/pharmaceutical industry and previous drug development experience is required.
- Operational experience within Medical Affairs is required.
- Oncology therapeutic area experience preferred
- Analytical Thinking – possesses the ability to breakdown a problem and implement a scalable solution that takes long-term strategy into account
- Excellence in Execution – ability to execute accurately and with a sense of urgency; strong organizational skills and attention to detail
- Initiative and Resourcefulness – works independently, anticipates needs to help mitigate problems ahead of time, and solves problems without needing guidance/direction
- Communication - excellent writing and oral communication skills; ability to present key information objectively and clearly
- Meeting Management – excellent meeting planning and facilitation skills
- Project Management – highly proficient at both building and maintaining Gantt charts, tracking systems, spreadsheets and tools that support a systematic and scalable approach to managing projects
- Problem Solving – A proactive and effective problem solver who works well with others; proven ability to manage complex and challenging situations to drive to clarity
- Team Player – has a team-oriented approach
- Business Sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed
- Proficiency with Microsoft Office applications (e.g., Outlook, Excel, Power Point) is required
- Proficiency with Smartsheet is preferred, competency is required
- Familiarity with Veeva MedComms, VVQD, Cybergrants are all a plus
- Project Management certification is a plus
Benefits:
- Medical
- Dental
- Vision
- 401(k)
- FSA/HSA
- Life Insurance
- Paid Time Off
- Wellness
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