Event Logistics Coordinator
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Job Description
Event Logistics Coordinator responsible for organizing venues, catering, and activities for visiting groups in Brazil. Ensuring budget control and coordination of practical details for events.
Responsibilities:
- Identify, make arrangements with and coordinate payment for meeting venues (classrooms, boardrooms, etc).
- Identify restaurants and spaces for various meals (breakfast, lunch, dinner, reception) and coordinate said meals.
- Identify vet (following Austral Group protocols) and make necessary arrangements with local transportation company for group transfers.
- Suggest cultural activity for group and coordinate details.
- Identify and coordinate participant gifts & care packages.
- Gather information on local COVID protocols, both government-mandated and provider-required.
- Coordinate on ground practical details for events organized by Austral Group for every visiting group.
- Keep strict budget control, being resourceful in providers, keeping in mind quality and Austral Standards.
Requirements:
- Fluency in Spanish and Portuguese.
- Experience in Event Planning and coordination in Sao Paulo and Rio.
- Highly organized and detail-orientated.
- Ability to negotiate pricing and payment terms with providers.
- An independent worker, able to multitask and work in collaboration while simultaneously managing various deadlines.
- Ability to deal with unexpected challenges while keeping professional demeanor.
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