Event Sales Coordinator
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Event Coordinator responsible for managing group travel bookings at Engine. Collaborating across teams to ensure a seamless and satisfactory booking experience for clients.
Responsibilities:
- Own and convert inbound group travel leads by proactively reaching out to engage clients and guiding them through the booking process to completion.
- Own the coordination of timelines, hotel communication, and key logistics — including gathering RFPs — to ensure group bookings are successfully executed.
- Proactively resolve booking challenges—such as budget changes, shifting guest needs, or timeline adjustments—while keeping customer satisfaction a top priority.
- Guide new prospects through the event booking process with the goal of converting interest into confirmed bookings, while educating them on how to use the platform effectively.
- Qualify and actively pursue inbound group travel leads to drive booking conversions.
- Identify and act on upsell or cross-sell opportunities by engaging clients directly and collaborating with the broader sales team as needed.
- Ensure all client activity, booking progress, and event details are accurately tracked in our CRM and internal tools in real time.
- Work closely with Sales, Customer Success, and Supplier Relations to align on group booking details, resolve roadblocks, and ensure seamless execution.
- Take ownership of all communication by proactively updating internal teams and clients with timely, clear information on booking status and any issues.
- Surface recurring challenges and propose process improvements to streamline the group booking experience for both clients and internal stakeholders.
Requirements:
- 1–3 years of experience in a customer-facing role (events, hospitality, sales support, SDR, customer success, etc.)
- Proven background in high-volume, customer-facing roles that blend sales and service — such as inside sales, sales development, event coordination, or customer success; (experience in travel, hospitality, or SaaS preferred.)
- Comfortable using CRM tools (Salesforce, HubSpot) and modern productivity platforms
- Strong organizational abilities to manage multiple accounts and deadlines; excellent communication skills for proactive client engagement and cross-team collaboration; comfortable using CRM and data tools to monitor pipeline and customer activity.
- Driver, not passenger — self-driven with a hunter mentality who takes full ownership and relentlessly pursues results; curious and data-informed to identify client needs and growth opportunities; adaptable and thrives in a fast-paced, evolving environment.
- Customer-obsessed with a passion for delivering exceptional service; collaborative team player with a relentless will to win and exceed goals.
Benefits:
- Competitive base pay tied to role and experience, with opportunities for bonuses, commissions, and equity.
- Check out our full list at engine.com/culture.
Report this job
Job expired or something wrong with this job?
Similar Jobs
Meeting Event Manager – HCP Events
Meeting Event Manager managing Healthcare Professional programs for Maritz, ensuring compliant planning and execution of healthcare meetings. Overseeing logistics, budgets, and client communications for successful event outcomes.
Client Custom Events Specialist
Client Custom Events Specialist managing custom engagements for CHIME. Acting as a liaison between clients and internal teams, ensuring execution and operational excellence.
Strategic Event Technology Manager
Strategic Event Technology Manager at Snowflake specializing in operations for large-scale events. Collaborating across teams to optimize event technology and experiences for attendees.
Senior Event Operations Manager
Senior Event Operations Manager at Evolv handling event planning and execution. Leading operational teams across sporting events, conferences, and special events while ensuring flawless execution.
Event Sponsorship Associate
Event Sponsorship Associate at Workweek selling and managing sponsorships for B2B events. Collaborating with Event Sponsorship Manager to drive revenue and maintain sponsor relationships.
LPN, Adverse Drug Events
LPN responsible for adverse drug event reporting at The Cigna Group. Collaborating with pharmaceutical companies and ensuring compliance with documentation standards during work from home.
Events Marketing Specialist
Event Marketing Specialist driving outbound pipeline at Redwood Software by planning impactful events and collaborating with marketing and sales teams.
Event Vetter
Event Vetter responsible for reviewing and approving event submissions for Indivisible Project. Requires flexibility with work hours and collaboration with the Digital Organizing department.
Training – Events Coordinator
Training/Events Coordinator organizing workshops and events for media organizations in Ukraine. Responsible for program logistics and participant engagement, supporting civil society and media capacity building.
Event Manager
Event Manager overseeing planning and execution of Jobber-led large-scale events and driving promotional strategy. Focusing on connecting with customers, partners, and the community in a dynamic marketing role.
Enterprise Events Specialist
Enterprise Events Specialist for CHS organizing and executing events for customers and employees. Collaborating with internal and external partners to create impactful experiences.
VP, Event Content – Strategy
VP of Event Content & Strategy defining and delivering content strategies for CyberRisk Alliance's events. Collaborate across teams to ensure engaging and relevant event themes meeting audience needs.
Event Specialist, Conference Services
Event Specialist managing large-scale conferences and meetings for clients. Overseeing registration, logistics, and technology to ensure seamless attendee experiences.
Event Marketing Manager
Event Marketing Manager creating and managing event programs for a finance platform. Engaging with CFOs and finance leaders through events across the US.
Intern, Marketing – Event Management, Quantum Computing Hackathon Project
Internship in Marketing & Event Management supporting a Quantum Computing Hackathon project. Focus on event organization, digital marketing, and project management within a leading quantum computing startup.
Care Manager, Suicide Prevention Program
Care Manager providing virtual and in-person support for suicide prevention program in the United States. Assisting at-risk individuals and their families in accessing healthcare and community services.
Senior Marketing Manager, Event Marketing
Senior Marketing Manager handling event marketing strategies for CyberRisk Alliance, executing integrated campaigns to drive attendance and engagement for large-scale conferences and virtual events.
Events Coordinator – Retail and Prize Wall
Retail and Prize Wall positions available for events across Canada. Engage with the community and work flexible days at various locations throughout Canada.
Senior Events Operations Specialist – Tradeshows
Senior Events Operations Specialist responsible for operational execution of trade show programs for Articulate. Balancing strategic oversight with hands-on execution and managing vendor relationships.