Executive Assistant
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Job Description
Executive Assistant supporting leaders at Protege, a secure AI training-data exchange platform. Managing calendars, travel, priorities, and cross-functional operational initiatives.
Responsibilities:
- Serve as the primary Executive Assistant to the Chief Scientific Officer and Co-Founder, while providing additional support to the Chief Commercial Officer, Chief Operating Officer, and Head of People
- Own complex, frequently changing calendars across multiple time zones
- Evaluate requests, resolve scheduling conflicts, and protect time for critical work
- Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, visas, itineraries, and other travel requirements
- Anticipate needs and surface competing priorities
- Provide occasional personal-assistant support to the Chief Scientific Officer and Co-Founder
- Partner with the EA & Chief of Staff to the CEO on leadership schedules, meetings, travel, and shared priorities
- Identify conflicts, dependencies, and decisions requiring attention before they become blockers
- Support cross-functional projects such as People team initiatives and company offsites
Requirements:
- 5+ years of experience supporting multiple senior executives in an early-stage, hypergrowth, or similarly ambiguous environment
- Experience working in early-stage, hypergrowth, fast-paced, and high-pressure environments
- Exceptional judgment, communication, discretion, and ability to adapt to rapidly changing contexts
- Ability to communicate effectively in person and in writing
- Ability to work diplomatically with a wide range of personalities
- Ability to handle sensitive information with a high degree of confidentiality
- Ability to support multiple executives without losing context
- Ability to take ownership and act without detailed direction
- Ability to manage competing priorities and adapt quickly
- Clear communication and sound judgment
- Ability to use AI tools to improve workflows, automate repetitive tasks, and create operational leverage
- Willingness to provide occasional personal-assistant support with discretion and confidentiality
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