Executive Assistant
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Job Description
Executive Assistant providing administrative and operational support to the Executive Director at Global Energy Monitor. Responsible for managing priorities, meetings, communication, travel, and follow-ups.
Responsibilities:
- Provide comprehensive administrative and operational support to the Executive Director
- Manage calendars, appointments, and meeting logistics
- Track tasks, priorities, and follow-up items to ensure timely execution and accountability
- Draft, edit, and manage correspondence, reports, internal documents, and document organization systems
- Make and manage logistical and booking details related to travel
- Coordinate vendor communication, venues, materials, and scheduling for team events, off-sites, and retreats
- Represent GEM professionally in interactions with external partners, Board members, vendors, and donors
Requirements:
- 2+ years of experience in administrative support, executive assistance, or office operations
- Fluency in English
- Experience supporting senior leaders or executive-level staff
- Strong written and verbal communication skills
- Experience with travel coordination and event logistics
- Proficiency in Google Workspace, Microsoft Office, and common remote collaboration tools
- Excellent organizational skills, initiative, and attention to detail
- Capacity to apply discretion and maintain a high level of confidentiality when handling sensitive information
- Track record of working to advance a diverse, inclusive, and equitable work environment
- Experience and/or interest in energy, climate, sustainability, open data, or related fields
- Ability to self-direct and prioritize among different tasks in a remote work environment
Benefits:
- 100% paid health, vision, and dental insurance for employees & contribution towards dependent coverage
- Long-term disability and worker’s compensation insurance
- Voluntary life insurance available
- Employee Assistance Program
- Retirement plan with a 5% employer match & access to a financial advisor specializing in socially responsible investing
- 4 weeks paid vacation, plus 18 holidays, 15 sick leave days, and other leave
- Remote work stipend
- Home office set up assistance and sponsorship
- Ergonomics consultation & equipment reimbursement
- Paid 12-week sabbatical leave after five years
- 14 weeks of paid parental leave
- 14 weeks of paid medical and/or gender-affirming care leave
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