Executive Assistant – Commercial
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Executive Assistant supporting senior leadership at Celcuity, a biotechnology company developing targeted therapies for cancer treatment. Managing schedules, travel, and communications.
Responsibilities:
- Provide general administrative support to Chief Commercial Officer and some members of the Commercial leadership team
- Manage and prioritize calendars for the key members of our senior leadership team
- Arrange travel plans, coordinate “offsite” team meetings and events
- Keep internal filing system/folders organized and updated
- Organize team meetings including reserving meeting space, hotel, and other logistics
- Prepare and submit expense reports for executives
- Ensure seamless coordination and follow-up throughout the vendor/consultant contract process
- Maintain confidentiality and discretion in handling sensitive information
- Assist in the development and organization of support materials for meetings and conferences
- Assist with the coordination and execution of special projects and initiatives
- Assist with the purchase order process including submission and securing appropriate approvals
- Lead onboarding process for new hires
- Understanding and educating team members on company policies
- Other duties as assigned
Requirements:
- Bachelor’s degree
- 5-7 years of Executive Assistant experience
- Calendar management, meeting organization and heavy travel coordination experience
- Proficiency with MS Teams & MS Office (i.e. Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and DocuSign
- Excellent at prioritizing and executing multiple projects/tasks with tight deadlines
- Proven expertise in written and verbal communication
- Pro-active self-starter able to work independently
- Highly collaborative and able to work effectively with multiple stakeholders
- High level of maturity, ability to exercise good judgement
Benefits:
- Medical, dental, vision insurance
- 401(k) match
- PTO
- Paid holidays
- Annual performance incentive bonus
- New hire equity package
Similar Jobs
Lead Executive Assistant to the CEO
Executive Assistant to CEO managing scheduling and logistics for the executive office while strengthening instructional leadership. Adapting administrative frameworks to support effective communication and stakeholder engagement.
Mental Health Medical Receptionist, Billing Virtual Assistant
Mental Health Medical Receptionist & Billing Virtual Assistant supporting mental health practice operations. Handling patient communication, scheduling, billing, and administrative tasks remotely from home.
Medical Virtual Assistant, Spanish - English Bilingual
Medical Virtual Assistant in a private medical practice focused on wellness. Responsibilities include scheduling, patient communication, and administrative support.
Virtual Assistant
Virtual Assistant supporting management at Blacksd Global, a strategic consulting firm. Handling administrative tasks and enabling efficient operations in a remote capacity.
Executive Assistant
Executive Assistant supporting the President at Solventum with comprehensive administrative tasks. Collaborating with leadership, managing schedules, and facilitating communication.
Part Time Marketing Virtual Assistant
Marketing Virtual Assistant for a U.S.-based real estate sales team. Focus on digital marketing support, content creation, and reporting.
Korean Bilingual Medical Assistant
Bilingual Medical Virtual Assistant providing customer service to healthcare providers remotely. Assembling medical records and ensuring compliance for physicians in a supportive role.
Bilingual Executive Assistant – Healthcare, Telehealth Operations
Bilingual Executive Assistant managing healthcare operations and patient coordination in telehealth practice. Requires organizational skills and telehealth management experience.
Executive Assistant
Executive Assistant supporting Head of TPA Operations at EXL. Managing administrative tasks, communications, and travel planning for executives.
Part-time Executive Assistant
Part-time Executive Assistant supporting an engineering professional with schedule management, client relations, and proposal writing. Flexible remote role in Arizona timezone.
Medical Virtual Assistant
Remote Medical Virtual Assistant providing administrative support for USA-based healthcare providers. Handling patient interactions, scheduling, insurance verification, and maintaining medical records.
Part-Time Admin/Marketing Virtual Assistant
Part-Time Virtual Assistant supporting a boutique fitness business with administrative and marketing tasks. Managing communications, outreach, and membership retention for a fast-paced environment.
Healthcare Administrative Virtual Assistant – Insurance Authorizations, Billing
Healthcare Administrative Virtual Assistant supporting a healthcare organization in billing, insurance authorizations, and patient management. Skilled in administration and communication for efficient healthcare operations.
Part-Time Virtual Assistant
Part-Time Virtual Assistant for boutique fitness business. Handling admin and marketing tasks while supporting the owner remotely.
Executive Virtual Assistant
Executive Virtual Assistant managing organizational tasks for a non-profit association. Requires strong administrative skills and experience with U.S.-based clients to operate independently.
C-Suite Executive Assistant
Executive Assistant supporting senior leadership in a fast-paced legal environment. Responsibility for managing calendars, travel logistics, and handling sensitive information with discretion.
Sales Executive Assistant
Remote Sales & Executive Assistant providing high-level support for various businesses including sales and operational tasks. Ideal for organized, proactive candidates seeking long-term growth opportunities.
Executive Assistant, Child Sponsorship Operations
Executive Assistant providing administrative support to the Global Director in Child Sponsorship Operations. Managing schedules, logistics, and communications for effective team collaboration.
Executive Assistant – CEO, CIO
Executive Assistant supporting CEO and CIO in a fast-paced, global impact investing environment. Managing complex schedules, communications, and travel arrangements while ensuring operational efficiency.
Executive Assistant
Executive Assistant responsible for high-level admin support to executives at Rithum, optimizing their effectiveness through scheduling and collaboration.