Executive Assistant
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Job Description
Executive Assistant to the CEO in a fast-paced crypto analytics startup, optimizing workflows and managing systems and communication with a focus on high effectiveness.
Responsibilities:
- Own and optimise a complex, fast-moving calendar across time zones
- Ruthlessly prioritise to protect CEO focus and energy
- Manage inbox workflows and response expectations
- Anticipate bottlenecks before they become problems
- Act as a trusted thought partner on time allocation and priorities
- Use AI tools to streamline documentation, research, drafting, summaries, and meeting prep
- Build lightweight operating systems that improve clarity and execution
- Identify inefficiencies and redesign processes from first principles
- Maintain strong weekly operating rhythms and accountability loops
- Prepare agendas and ensure meetings have clear outcomes
- Capture concise, high-signal notes with clear action items
- Drive follow-ups and close loops across teams
- Support preparation for board, investor, and company-wide meetings
- Plan detailed international travel with precision
- Handle last-minute changes calmly and effectively
- Manage expenses and documentation seamlessly
- Assist with personal and family logistics when required
- Handle sensitive matters with absolute discretion
- Create clarity across competing demands so nothing drops
- Support initiatives that strengthen company culture and alignment
- Help raise the quality bar on internal communication
- Be a connector across teams when needed
Requirements:
- 5+ years supporting a CEO or senior executive in a startup
- Experience in a fast-paced tech environment
- Highly fluent with AI tools and proactive in using them to increase leverage
- A systems thinker who operates from first principles
- Direct, clear, and concise communicator
- Calm under pressure and comfortable with ambiguity
- High integrity and exceptional discretion
- Strong sense of urgency and bias for action
- Fully comfortable operating remotely
- Ideally based in the European time zone
Benefits:
- A competitive salary and equity package 🚀. Both salary and equity is __top 25% of companies__ in the space
- Our employee equity scheme has world-class employee-friendly terms with a heavily discounted strike price (~90%) and a 10-year exercise window
- 5 weeks PTO + local public holidays (that can be swapped to suit you) 🏖
- A fully remote-first approach 🧑💻 within a distributed team with flexible working hours; you structure your own day
- Say goodbye to meeting overload! We believe in a healthy mix of async and sync work, so you can focus on what truly matters—no more wasted time on endless meetings!
- Good health is important, so we offer private medical insurance, dental & vision as standard* *🩺
- We believe in paid parental leave 👶 to help you celebrate this important milestone, transition to your new life, and bond with your new baby. We offer 16 weeks to primary and 6 weeks to secondary caregivers, fully paid. Plus a 2-week part-time phased return at full pay to help you get used to your new (and slightly more complex!) schedule
- Quarterly offsites in various exciting locations as a company or team to connect, work together and have fun (so far in Tuscany 🇮🇹 Berlin 🇩🇪 Austria 🇦🇹 and Athens 🇬🇷).
- On top of this 👆each person gets a yearly travel allowance to connect and co-work with someone or a team of people for a few days.
- An allowance for your at-home setup, to ensure you are happy, comfortable and productive. If you prefer a local co-working space, we’ll pay for your desk.
- Work with some of the best people you’ll ever get to meet!
- And of course, you get some awesome __Dune swag__! ✌️😎
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