Executive Assistant
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Executive Assistant enabling executives at Solace to operate efficiently in a complex healthcare startup environment. Managing calendars, communication, travel logistics, and supporting key initiatives.
Responsibilities:
- Own complex, multi-time-zone calendar management, prioritizing meetings based on urgency, impact, and strategic value.
- Protect executive time by triaging inbound requests, managing hold blocks, and proactively resolving scheduling conflicts.
- Support the planning and execution of leadership meetings, team offsites, and large-scale company events.
- Act as a proxy in meetings when needed, capturing detailed notes, clarifying decisions, and driving follow-through on action items.
- Draft, edit, and send communications on behalf of executives with professionalism, clarity, and strong executive presence.
- Serve as a primary point of contact between executives and internal leaders, external partners, vendors, and stakeholders.
- Digest, summarize, and escalate key information, updates, risks, or insights while maintaining strict confidentiality.
- Support leadership operating cadence (staff meetings, business reviews, planning sessions, offsites) by owning agendas, note-taking, action tracking, and follow-through.
- Build and continuously improve systems, templates, and processes that enhance executive productivity and organizational effectiveness.
- Manage end-to-end travel logistics, itineraries, reservations, and expense reporting with meticulous attention to detail.
- Ensure seamless operational execution during high-volume periods, travel, or periods of rapid change.
Requirements:
- 5+ years of experience supporting senior executives, preferably at the VP or C-suite level in a high-growth, fast-paced environment.
- Experience working in a legal environment, such as a law firm.
- Exceptional calendar management, prioritization, and organizational skills.
- Strong written and verbal communication skills, with the ability to draft clear, concise executive-level messaging.
- Demonstrated judgment, professionalism, and ability to handle highly confidential information.
- Excellent project management skills with a strong bias toward execution and follow-through.
- Ability to anticipate needs, solve problems independently, and stay ahead of deadlines.
- Comfort operating in a dynamic, sometimes ambiguous environment while maintaining calm and clarity.
- High EQ and ability to navigate cross-functional relationships with empathy, tact, and confidence.
- Background in startups, healthcare, technology, legal, or complex operational environments.
Benefits:
- Offers Equity
Similar Jobs
Physician Assistant – Virtual Urgent Care
Physician Assistant providing virtual urgent care services using telehealth technology. Conducting consultations and treating acute medical conditions remotely with a focus on compassionate patient care.
Executive Assistant – Associate
Manager in Internal Audit for a global consulting firm. Managing SOX engagements and team across locations to deliver value for clients.
Executive Assistant
Executive Assistant supporting founder at multicultural e-learning company. Manage communications, scheduling, and operational support in a fast-growing and autonomous environment.
Pay-Per-Click Virtual Assistant, Remote, Part-Time
Manage client ad spending and deliver actionable insights through data analysis of PPC campaigns. Collaborate with senior marketers to optimize and improve overall campaign performance.
Virtual Assistant I
Virtual Assistant managing incoming customer interactions and appointment scheduling for Porch Group. Providing exceptional service and support for home inspection scheduling needs.
Executive Assistant
Executive Assistant managing administrative support and executive schedules at Honest Health. Coordinating communication, travel, and delivering operational support in a remote environment.
Executive Assistant, Government
Executive Assistant providing high-level support to the executive team at D-Wave Quantum. Coordinating meetings, managing schedules, and facilitating communication with stakeholders and partners.
Entry-Level Virtual Assistant
Entry-Level Virtual Assistant role focusing on streamlining operations and client communication. Position available at a recruitment firm with full training provided.
Entry-Level Virtual Assistant
Entry-Level Virtual Assistant supporting Prime Banchan LLC, a recruitment services firm. Responsible for streamlining operations and client communication within a flexible, remote environment.
Office Control Assistant
Executive Assistant supporting leadership at Envita Medical Center in a fully remote capacity. Handling administrative operations and ensuring efficient workflow in a remote setting.
Executive Assistant – Operations Coordinator
Executive Assistant & Operations Coordinator providing administrative and operational support to a real estate development company. Managing communications, organizing priorities, and coordinating projects.
Executive Assistant – Operations Coordinator
Executive Assistant supporting leadership team at a venture capital firm. Responsibilities include scheduling, meeting coordination, and general administrative support.
Executive Secretary – Legal Affairs Service
Administrative Secretary providing support to legal affairs service in Switzerland. Responsible for documentation, organizational tasks, and legal correspondence with flexible work arrangements.
Executive Assistant
Executive Assistant providing strategic administrative support for the Executive Director at HOT. Managing scheduling, communications, and organizational tasks in a remote environment.
Executive Assistant – Coaches, EOS, Consultants
Executive Assistant managing inbox, calendar, and client onboarding tasks for coaches and consultants. Supporting operational tasks and ensuring effective communication.
Executive Assistant
Executive Assistant to Founders at Sailor Health, revolutionizing care for older adults. Supporting operations and people workflows in a fast-growing digital health company.
Executive Assistant
Executive Assistant supporting the Executive Team at EQT Corporation. Handling administrative tasks, travel, and expense management for senior executives.
Senior Executive Assistant
Senior Executive Assistant supporting a client remotely with strategic operations and client management. Engaging in proactive, high-level tasks to manage email, calendar, and CRM systems.
Senior Executive Assistant, Clinical Applications and Customer Success
Sr. Executive Assistant providing high-level support to Senior Director at Siemens Healthineers. Managing calendar, organizing meetings, and facilitating communication across the leadership team.
Senior Assistant VP, Advancement
Assistant Vice President overseeing philanthropic strategies and leading a high-performing team for Golisano Children’s Hospital. Focusing on annual fundraising of at least $10M and donor engagement.