Executive Assistant
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Job Description
Executive Assistant managing high-level priorities and administrative tasks for Co-CEOs of behavioral health organizations. Involves project management in finance, contracts, and credentialing.
Responsibilities:
- Take ownership of executive inbox management: flag, action, organize, and keep priorities moving on behalf of the Co-CEOs
- Own financial administrative tasks including invoice processing, accounts payable, credit card reconciliation, and expense categorization
- Review, organize, and maintain contracts, agreements, and sensitive organizational documents
- Support medical credentialing processes and documentation across both organizations
- Assist with software setup, CRM integrations, and platform management; serving as a reliable resource for system questions across the org
- Process daily fax and mail intake, routing items appropriately and keeping nothing in the queue
- Build and maintain Excel trackers, reports, and operational spreadsheets
- Contribute to special projects as organizational needs evolve
- Support internal operations including agendas, meeting notes, correspondence, and cross-departmental coordination
Requirements:
- 2+ years in a medical administrative, operations, or executive support role
- Comfortable navigating multiple software platforms and picking up new systems quickly; prior CRM or EMR exposure is a plus
- Functional Excel skills with the ability to learn more on the job
- Highly independent and self-directed, with the ability to manage competing priorities without much guidance
- Organized, detail-oriented, and proactive -- follows through and takes pride in the quality of their work
- Looking for a stable, long-term role where you can grow laterally, build expertise, and become an indispensable part of how leadership operates
- Discreet with sensitive information and steady under shifting priorities.
Benefits:
- Flexible Schedule
- Monday-Friday
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