Executive Assistant – GTM Leadership
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Job Description
Executive Assistant supporting the CRO at Ambience, a healthcare AI company specializing in clinician-focused solutions. Managing schedules, travel, and communications for the go-to-market team.
Responsibilities:
- Own calendar and meeting operations, travel and events logistics, information synthesis, and communications flow.
- End-to-end calendar management with real judgment.
- Own logistics for conferences, client meetings, and travel.
- Pre-read Slack threads, Granola meeting notes, and HubSpot data to surface what matters before meetings happen.
- Triage inbound messages with speed and judgment.
- Partner with the Chief of Staff on agendas, pre-meeting input, and post-meeting follow-up.
- QA decks and documents before they reach leadership.
- Help refresh and organize the commercial team's Notion workspaces.
Requirements:
- 3+ years supporting a senior executive, ideally at a fast-paced or venture-backed company.
- Experience supporting a sales or GTM leader is a strong plus.
- Healthcare or enterprise SaaS exposure is a bonus.
- You're reliable, detail-oriented, and fast.
- Calendar management, travel logistics, and communications are second nature.
- You don't just flag problems – you solve them.
- You go one step beyond the ask.
- You pick things up quickly, retain preferences, and don't need to be told the same thing twice.
- You thrive in written communication, proactive pings, and minimal live syncs.
- You handle pressure without drama.
- Your day-to-day partner is the Chief of Staff, not the exec directly.
- Familiarity with Notion, Slack, Google Workspace, and HubSpot is a plus.
Benefits:
- Comprehensive medical, dental, and vision coverage for you and your dependents
- 401(k) with a company match of up to 3% of base salary
- A remote-friendly culture (with a San Francisco HQ) and full equipment provisioning to ensure you can work effectively from wherever you’re based.
- Parental leave to support your family needs
- Annual company-wide off-sites, team off-sites and regular team lunches and all-hands gatherings, with travel, lodging and meals covered
- Flexible time off with no annual cap, company-wide holidays and an annual holiday shutdown from December 24–January 1 designed to support real rest and long-term sustainability.
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