Executive Assistant – Marketing Coordinator
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Job Description
Executive Assistant/Marketing Coordinator organizing and scheduling marketing operations for residential, commercial, luxury, and international real estate businesses. Managing CRMs, listings, platforms, calendars, and administrative priorities.
Responsibilities:
- Coordinate marketing activities across multiple residential, commercial, luxury, and international real estate businesses
- Organize and schedule existing content across Instagram, Facebook, LinkedIn, and other platforms
- Manage content calendars and ensure posts and marketing activities are completed on schedule
- Organize photos, property listings, marketing materials, and business information
- Update and maintain real estate listings across various platforms
- Manage and maintain CRM systems, including Zoho
- Work with SocialPilot, CoStar, and other business and listing systems
- Provide day-to-day Executive Assistant and administrative support
- Learn the priorities, processes, and requirements of each business
- Coordinate multiple tasks and deadlines while ensuring accuracy and consistency
- Serve as a reliable backup to key team members when needed
- Ensure existing content and marketing materials are organized, scheduled, posted, and managed from start to finish
Requirements:
- 1–3 years of work experience indicated in the job details
- Proven experience as an Executive Assistant, Virtual Assistant, Marketing Coordinator, or similar role
- Strong organizational and time-management skills
- Exceptional attention to detail
- Experience managing CRMs; Zoho experience preferred
- Experience coordinating social media content, schedules, and marketing activities
- Ability to manage multiple businesses, platforms, and priorities simultaneously
- Comfortable learning and working with new software and platforms
- Strong communication and follow-through skills
- Proactive, dependable, and execution-focused
- Real estate experience is advantageous but not required
- Ability to organize, schedule, post, and execute existing materials
- Availability Monday–Friday, 9 AM–5 PM EST
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