Executive Assistant, People and Culture
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Job Description
People and Culture Coordinator providing executive administrative support and managing internal operations. Contributing to culture and engagement efforts across the organization with a focus on team effectiveness.
Responsibilities:
- Provide executive administrative support, manage internal operations, and contribute to culture and engagement efforts across the organization
- Support the Executive Director of People and Culture through proactive calendar management, meeting coordination, travel planning, and preparation of materials for both internal and external engagements
- Manage day-to-day operations that enhance the effectiveness of the People and Culture team, including scheduling, task tracking, and ensuring timely follow-up on key priorities
- Help design and execute culture-building initiatives such as retreats, team-building activities, internal celebrations, and engagement campaigns that reflect Instruction Partners’ values
- Coordinate cross-functional projects, gathering input from stakeholders, and supporting alignment across teams
- Maintain strong internal communication by supporting meetings, sharing timely updates, and managing shared documentation to ensure clarity and connection across the organization
Requirements:
- 3+ years of experience with logistics planning and administrative support of executive leadership
- Strong ability in providing proactive, high-level support to executive leadership, including calendar management, meeting preparation, travel coordination, and confidential communication
- Strong ability in managing logistics and daily operations to boost leadership effectiveness and team productivity
- Skilled in polished internal communication and maintaining aligned, efficient workflows
- Skilled in designing initiatives that foster connection and reflect organizational values
- Experienced in planning retreats, team-building events, and cultural celebrations that strengthen engagement and belonging
- Strong ability to work across teams and functions to ensure alignment and progress toward shared goals
- Strong skills in coordinating and supporting processes from planning through execution
Benefits:
- Competitive benefits and private retirement investment options
- Generous vacation policy
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