Executive Assistant, QuickBooks Experience
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Job Description
Remote Executive Assistant supporting an American business owner by managing schedules, communications, and invoicing. A role for self-starters who thrive in dynamic environments.
Responsibilities:
- Daily Management and Proactive Support: Calendar and Schedule Management: Oversee and prioritize the CEO’s calendar, blocking time for high-priority tasks, scheduling meetings, and ensuring the CEO is fully prepared for each day.
- Email and Communication Oversight: Sort, prioritize, and respond to emails and messages, filtering essential information to keep the CEO focused and eliminating routine communication distractions.
- Daily Check-Ins and Task Planning: Conduct a daily check-in with the CEO to review priorities, set action items, and address any immediate needs, keeping both the CEO and the team on track.
- Self-Directed Task Identification: Identify Areas to Add Value: Proactively seek out tasks or projects that align with business goals, whether improving internal processes, coordinating with team members, or streamlining workflows.
- Manage and Anticipate Owner’s Needs: Track ongoing projects, follow up on open items, and keep the CEO informed on key updates and deadlines without needing reminders.
- Invoicing & Accounts Support: Send out invoices promptly and accurately, monitor invoice status and ensure payments are received, follow up on unpaid invoices (e.g., after 1 week), maintain detailed and organized invoicing records with clear notes (e.g., date sent, follow-ups required), assist with tracking company expenses and maintaining financial spreadsheets.
Requirements:
- Must be based in the Philippines
- Must have basic accounting (invoicing) knowledge and experience
- Must know how to utilize QuickBooks
- 18 years old and above
- Willing to work from home with a stable internet connection
- Must have own equipment — reliable laptop or PC and a noise-cancelling headset
- Available to work full-time (40 hours per week)
- Leadership Potential and Vision: Prior experience managing remote tasks or supporting a business owner is a plus
- Resourceful and Solution-Oriented: You’ll look for ways to make the business owner’s day-to-day run smoothly, identifying gaps, solving problems, and proactively contributing to long-term growth.
- Strong Communication Skills: Excellent written and verbal communication skills to maintain consistent, professional interactions with the business owner, team members, and clients.
- Growth-Minded and Self-Motivated: If you’re looking for a career where you can make an impact and build something lasting, Ready Roles is the place for you.
Benefits:
- A Career Path, Not Just a Job: This isn’t a stepping-stone; it’s a role designed for long-term growth.
- Independence and Opportunity to Lead : Our clients want self-driven assistants who identify opportunities for improvement, find ways to make the business run smoothly, and drive the organization forward without needing to be told what to do.
- Respectful, Growth-Focused Clients: We only partner with clients who value stability and respect for their team.
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