Executive Assistant
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Job Description
Executive Assistant supporting a busy executive with scheduling, logistics, and confidential tasks. ReWorks Solutions matches remote talent with clients and facilitates the hiring process.
Responsibilities:
- Provide high-level executive and personal support to the executive/founder.
- Manage calendars, scheduling, appointments, and competing priorities.
- Coordinate meetings, follow-ups, reminders, and outstanding action items.
- Proactively follow up on tasks and ensure nothing falls through the cracks.
- Handle both business and personal requests with professionalism and discretion.
- Manage purchases, orders, deliveries, and general logistics.
- Assist with administrative and credit-card-related tasks.
- Coordinate with internal and external contacts on behalf of the executive.
- Independently prioritise incoming requests and determine the appropriate next steps.
- Anticipate the executive's needs and take action before being asked.
- Keep track of multiple moving parts and provide timely updates.
- Resolve issues independently wherever possible rather than escalating every decision.
- Use technology and digital tools confidently to improve efficiency and organisation.
- Maintain a high level of confidentiality when dealing with sensitive personal and business information.
Requirements:
- Previous Executive Assistant or Personal Assistant experience is essential.
- Proven experience directly supporting a busy executive, owner, founder, or senior leader.
- Demonstrated ability to manage both business and personal responsibilities.
- Strong calendar and scheduling management experience.
- Excellent organisational and follow-up skills.
- Strong written and verbal communication skills.
- Exceptional responsiveness and sense of urgency.
- Highly tech-savvy and comfortable learning and using new systems and software.
- Able to work independently with minimal supervision.
- Strong judgment and the confidence to make decisions without needing detailed instructions.
- Excellent attention to detail and follow-through.
- Strong discretion and the ability to handle confidential information appropriately.
- Previous remote working experience is preferred.
- ABA, healthcare, or medical industry experience would be highly beneficial.
- Ability to work US Hours (9am-5pm EST).
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