Executive Assistant, U.S. Tax Advisory, LATAM
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Job Description
Executive Assistant supporting the Chief of Staff of a U.S. boutique tax advisory firm. Managing calendars, projects, financial coordination, vendors, and operational follow-through.
Responsibilities:
- Keep the Chief of Staff's inbox organized and labeled, flag priority items, and manage scheduling so nothing is missed
- Turn meeting notes into clear action items, assign owners, and track follow-up to completion
- Handle routine payments, invoicing, and document organization across companies
- Assist with team onboarding/offboarding logistics, event planning, and day-to-day research requests
- Provide a short end-of-day summary on priority items and outstanding follow-ups
Requirements:
- Exceptional attention to detail — nothing slips through the cracks
- Strong project management experience — able to track tasks, owners, and deadlines across multiple workstreams
- Highly organized — thrives on structure and keeping information easy to find
- Clear written communicator, comfortable managing email and calendar independently
- Trustworthy with confidential and financial information
- Proactive — flags issues and follows up without being asked twice
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