Executive Assistant
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Job Description
Executive Assistant supporting Cristcot's President & CCO and other executives in their administrative tasks and organizational needs. Focusing on the launch of a new ulcerative colitis therapy.
Responsibilities:
- Managing complex calendars, scheduling meetings, and ensuring priorities are maintained, conflicts are resolved, and follow-ups are completed across teams.
- Coordinating domestic and international travel arrangements for executives, including managing last-minute changes and handling urgent issues independently, ensuring alignment with business priorities.
- Preparing and editing correspondence, presentations, meeting agendas, and reports, ensuring accuracy and alignment with Cristcot’s brand and strategic objectives.
- Serving as a liaison between executives and internal/external stakeholders, prioritizing inquiries, and fostering effective communication and relationship management.
- Organizing and supporting high-impact meetings and launch-related events, with meticulous attention to detail.
- Maintaining a focus on continuous improvement by juggling multiple tasks, demands, and scenarios, listening carefully, assessing objectively, and evaluating quickly and accurately.
- Fostering and championing a company culture that encourages a positive work environment and teamwork.
- Handling confidential information with discretion and maintaining organized records to support decision-making and compliance.
Requirements:
- High School Diploma or Associate’s degree in any discipline, with demonstrated administrative experience.
- Preferably a Bachelor’s degree in business administration, communications, or a related field.
- 5+ years in pharmaceutical/biotech roles supporting or leading executive administrative functions, with a proven track record of managing complex schedules and sensitive information.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment while maintaining high work standards.
- Strong communication skills, both written and verbal, with proficiency in Microsoft Office Suite and virtual collaboration tools (e.g., Teams, SmartSheets).
- Ability to anticipate challenges and effectively resolve conflict by identifying opportunities, exhibiting a high degree of personal initiative.
- Exceptional interpersonal skills, exhibiting a positive attitude and a professional demeanor.
- Ability to work independently, exercise sound judgment, and maintain confidentiality.
- Ability to travel up to 25%.
Benefits:
- N/A
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