Senior Executive Assistant, Clinical Applications and Customer Success
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Job Description
Sr. Executive Assistant providing high-level support to Senior Director at Siemens Healthineers. Managing calendar, organizing meetings, and facilitating communication across the leadership team.
Responsibilities:
- Manage complex executive calendars, scheduling, and meeting logistics
- Prepare meeting agendas, presentations, reports, and supporting materials
- Monitor and prioritize communications, ensuring timely follow-up on action items and commitments
- Support executive time management by coordinating priorities and identifying scheduling conflicts
- Coordinate leadership team meetings, off-site meetings, workshops, and strategic planning sessions
- Develop meeting materials, capture action items, and track completion of key deliverables
- Facilitate communication and coordination between leadership team members and cross-functional partners
- Support onboarding activities for leadership team members as required
- Coordinate organizational initiatives and special projects on behalf of the Senior Director
- Assist with purchase requisitions and invoice processing
- Support team recognition programs, employee engagement activities, and organizational communications
- Maintain organizational documents, distribution lists, and internal collaboration sites
- Assist with planning and execution of internal and external meetings, conferences, and team events
Requirements:
- Proven experience as an executive assistant, preferably supporting leaders
- Exceptional organizational and time management skills
- Strong written and verbal communication skills
- Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
- Ability to manage multiple priorities in a fast-paced environment
- Demonstrated professionalism, discretion, and confidentiality
- Experience coordinating large-scale meetings, events, and leadership forums
- Familiarity with project management and collaboration tools
Benefits:
- medical insurance
- dental insurance
- vision insurance
- 401(k) retirement plan
- life insurance
- long-term and short-term disability insurance
- paid parking/public transportation
- paid time off
- paid sick and safe time
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