Executive Assistant
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Job Description
Remote part-time Executive Assistant supporting clients' organizational goals and communication needs. Responsible for maintaining professionalism and managing client relations while working from home.
Responsibilities:
- Assist clients as directed
- Maintain client relations and refine internal processes that support COYL and clients
- Manage communication between various clients’ upper management and employees, liaising with internal and external executives on projects and tasks
- Plan and orchestrate work to ensure the client’s priorities are met, organizational goals are achieved, and best practices are upheld
- Manage the professional and personal needs for various clients
- Track detailed records in timekeeping system
- Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to our virtual clients’ senior executives
- Manage, coordinate, and arrange our virtual client’s travel and travel-related activities, including hotel booking, transportation, and meals
- Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with various clients and our company
- Organize client communications
- Answer phones for clients and relay messages
- Plan client events
- Respond to all requests within a maximum of 4 business hours
- Navigate priorities while multi-tasking
- All other tasks as needed
Requirements:
- 4 years of experience in an administrative role reporting directly to senior management
- Experience in real estate support
- Experience supporting brokers
- Superb written and verbal communication skills
- Strong time-management skills and the ability to organize and coordinate multiple projects
- Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
- Ability to keep various companies’ confidences
- Promptness and a motivated self-starter
- Confident and professional phone presence
- Available to help with urgent requests
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