HR Coordinator – Personal Assistant
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Job Description
HR Coordinator supporting RecruitGo’s global Employer of Record clients through recruitment, HR operations, and employee administration. Managing onboarding, records, reporting, payroll support, and executive assistance remotely.
Responsibilities:
- Organise and maintain employee records, including conducting file audits and gap analysis.
- Review and update policies and procedures.
- Support drafting and updating employee handbooks based on client instructions.
- Update internal databases and upload employee files.
- Liaise with hiring managers to devise job specifications, filter and shortlist candidates, conduct first-stage interviews, and manage the recruitment lifecycle up to Junior Management level.
- Prepare HR documents, including employment contracts, new-start offer packs, training agreements, and promotion letters.
- Manage and coordinate new-start onboarding and induction programmes.
- Manage and coordinate leaver processes and workflows.
- Liaise with external partners such as Drug & Alcohol and Occupational Health Testing Partners.
- Create regular reports and presentations on HR metrics, including employee turnover rates.
- Assist payroll by providing employee information such as leave of absence, sick days, and work schedules.
- Manage reference, right-to-work, criminal-record, and other relevant checks.
- Provide template letters for mortgage, visa, and jury-service applications.
- Coordinate and issue end-of-probation reviews and annual appraisals.
- Support minute-taking at disciplinary and performance-management hearings.
- Participate in HR projects such as job fairs, salary benchmarking, and benefits initiatives.
- Project the company image and brand to clients via various media.
- Develop good relations with team members, departments, and stakeholders.
- Perform general PA duties including booking travel, invoicing, expense management, compiling information for the company accountant, website and social-media management, and sales support through preparing quotes, proposals, and following up referrals.
- Work with the internal team to ensure timely delivery of services to clients and that client expectations are met.
Requirements:
- Microsoft Office Suite Proficiency and strong Excel skills.
- Analytical and methodical.
- The ability to work with Senior and Executive Management and deliver efficient and accurate information.
- Superlative people and relationship-building skills.
- Able to perform well in a pressurised and fast-paced environment.
- Superb written and spoken English at corporate level.
- Has qualified to CIPD Associate Member level or is willing to work towards the qualification.
- Experience within a Group HR Advisory role in a group and global organisation.
- Exposure to supporting HR processes with Overseas teams.
- Proficient in all Microsoft Office Suite applications including Excel and PowerPoint.
Benefits:
- Diverse Challenges: Each day offers fresh opportunities and unique challenges that keep your work engaging and rewarding.
- Team Collaboration: Join forces with a supportive team, where your insights and contributions are valued.
- Inclusivity: Be part of an inclusive and diverse workplace that values your contributions.
- Government-mandated benefits
- Leave Credits: VL, SL
- Work from Home (WFH)
- Secure legal employment through Employer of Record services
- Competitive packages and real career growth
- Fully supported hiring process from application to onboarding
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