Independent Contractor – Executive Assistant
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Job Description
Independent Contractor providing executive assistant support to leadership team at Brightwheel, a leading early education platform. Responsibilities include managing schedules, coordinating meetings, and organizing team culture initiatives.
Responsibilities:
- Manage and optimize calendars for multiple executives, ensuring effective prioritization and minimal conflicts
- Coordinate meetings across internal teams, external partners, and time zones
- Support inbox management, including organizing, responding, and flagging key items
- Handle expense reporting, reimbursements, and tracking to ensure timely and accurate submissions
- Arrange travel, accommodations, and logistics for executives
- Support planning and execution of team events, all-hands, and offsites
- Coordinate team culture initiatives such as celebrations, milestones, and recognition (e.g., Kudoboards)
- Provide ad-hoc administrative support including document preparation, research, and process coordination
Requirements:
- 1+ years of experience as an Executive Assistant or in a similar administrative role
- Proven ability to support multiple executives or stakeholders simultaneously
- Strong organizational and time management skills with keen attention to detail
- Excellent English written and verbal communication skills
- Experience working in a fast-paced, remote, and cross-functional environment
- Proficiency with tools such as Google Workspace, Slack, and expense management platforms (e.g., Ramp)
Benefits:
- Not specified in the job posting.
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