Junior/Mid Project Coordinator
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Job Description
Project Coordinator managing school furniture projects, from quoting to installation, ensuring accuracy and client satisfaction. Collaborating with sales and project management teams for order processing and documentation.
Responsibilities:
- Participate in team calls and bid discussions to confirm pricing and project scope
- Requesting vendor quotes, installation quotes
- Understanding of different contracts
- Responding to vendor questions
- Instructing vendors with shipping instructions.
- Updating their team
- Prepare detailed pricing information, including freight, installation, and related costs
- Process orders with detailed instructions for vendors and manufacturers
- Upload required documentation to Company's Site.
- Maintain accurate project tracking and files in Trello and Company's Site.
- Verify order acknowledgments for accuracy and compliance with bid specifications
- Communicate promptly with vendors regarding order details, clarifications, and schedule updates
- Maintain clear communication with project managers, installers, and clients throughout the project lifecycle
- Prepare and distribute project status reports to internal teams and clients
- Coordinate deliveries and installation schedules with the project manager and installer
- Manage: back orders, replacements, and damage claims prior to installation when possible
- Obtain and track punch lists from installers and/or clients and ensure timely resolutions
- Maintain detailed punch list logs including replacements, credits, and updates
- Update Trello to reflect progress through installation and final completion
- Prepare and process billing for completed projects
- Address and manage warranty issues post-installation
Requirements:
- Associate or bachelor’s degree in business, Project Management, Interior Design, or a related field (or equivalent experience)
- 2+ years of project coordination or operations experience (school furniture, commercial interiors, or contract furniture preferred)
- Strong proficiency with Trello, Microsoft Office Suite, and client/vendor portals.
- Excellent organizational and communication skills with strong attention to detail
- Ability to manage multiple projects and deadlines in a fast-paced environment
- Knowledge of freight and installation logistics
- Experience working with school district timelines and project schedules
- Ideal Candidate Traits
- Highly organized, dependable, and proactive
- Strong problem-solving and analytical thinking
- Exceptional communication and interpersonal skills
- Comfortable collaboration with Sales, Design, Operations, and Installation teams
- Customer-focused with a strong commitment to quality and accuracy
- Able to adapt quickly to shifting priorities and school district schedules
- Customer-focused with a strong commitment to quality and accuracy
- Able to adapt quickly to shifting priorities and school district schedules
Benefits:
- Work remotely Monday - Friday, 40 hours a week (no weekends)
- Vacation: 10 business days a year
- Holidays: 5 National Holidays a year
- Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day)
- Parental Leave
- Health Care Reimbursement
- Active Lifestyle Reimbursement
- Quarterly Home Office Reimbursement
- Payroll Deduction Purchase Plans
- Longevity Bonus
- Continuous Learning Bonus
- Access to Training and Professional Development Platforms
- Did we mention it's REMOTE?!!
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