Legal Office Administrator
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Job Description
Legal Office Administrator supporting a litigation team by managing schedules and administrative tasks. Ensuring smooth operations allowing attorneys and paralegals to focus on legal strategy.
Responsibilities:
- Maintain strict confidentiality and adhere to firm policies and procedures.
- Reserve conference rooms and vendor services as needed.
- Coordinate calendars for depositions, hearings, and meetings.
- Assist with court filing logistics and e-filing systems under supervision.
- Organize and maintain electronic and physical case files.
- Prepare, format, and proofread non-substantive litigation documents.
- Communicate with internal departments to relay litigation needs.
- Assist with billing coordination, expense tracking, and time-entry follow-ups.
- Arrange travel accommodations and prepare itineraries.
- Handle day-to-day administrative tasks to maintain workflow efficiency.
- Provide direct secretarial support to litigation paralegals and case teams.
Requirements:
- Strong organizational and multitasking ability.
- Excellent attention to detail and accuracy.
- Proficiency in Microsoft Office Suite.
- Ability to follow SOPs and structured processes.
- Calm under pressure and emotionally steady.
- Effective written and verbal communication.
- Service-oriented mindset with a collaborative approach.
- Confidentiality and discretion in handling sensitive information.
Benefits:
- Competitive salary.
- Paid Time Off and holiday pay (where applicable).
- Annual Bonuses.
- 100% remote/home-based position.
- Full-time, long-term career opportunities.
- Parental Leave.
- Professional development and training.
- Dedicated team support.
- Alignment with our clients' core values.
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