Bookkeeper – Part-Time, NDIS
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Job Description
Remote part-time Bookkeeper maintaining Xero accounts, BAS, payroll and compliance. Supporting a South Australian NDIS disability provider and its external accountant.
Responsibilities:
- Reconcile bank accounts, credit cards and receipts in Xero
- Code and review transactions and resolve unreconciled items
- Prepare and organise financial records for the external accountant
- Prepare BAS with correct GST treatment
- Prepare superannuation payments and reconcile super liabilities
- Prepare pro-rata long service leave calculations and accruals
- Process supplier invoices and maintain supplier records
- Follow up outstanding invoices and overdue payments
- Use NDIS support item codes correctly when invoicing and coding NDIS income
- Monitor aged receivables and flag at-risk accounts
- Assist with timesheet reviews and fortnightly payroll for approximately 18 employees
- Apply the SCHADS Award, including pay rates, penalty rates, allowances and shift loadings
- Onboard employees into Xero and maintain employee records
- Maintain confidentiality of payroll and employee information
- Maintain PLSL registrations and reporting under the South Australian Community Services scheme
- Maintain ASIC, compliance and company records
- Organise registers, renewals and compliance dates
- Collect and organise documents for the accountant
- Liaise with accountants, suppliers, employees and government agencies
- Maintain organised digital filing systems and business records
Requirements:
- 3+ years of hands-on bookkeeping experience in Australia, with Xero as the primary accounting platform
- Experience reconciling bank accounts, credit cards and receipts in Xero
- Experience preparing BAS and managing GST in Xero
- Working knowledge of Australian payroll administration, including timesheet review, payroll preparation, superannuation, PAYG and Single Touch Payroll
- Payroll experience under an Australian modern award with shift work, penalty rates and allowances
- Ability to prepare pro-rata long service leave calculations and accruals and reconcile superannuation
- Experience processing supplier invoices and maintaining audit-ready records
- Experience following up outstanding invoices and overdue payments by email and phone
- Experience onboarding employees into Xero and maintaining employee records
- Ability to prepare and organise complete financial records for an external accountant
- Strong digital filing discipline
- Excellent written and spoken English
- High confidentiality and discretion when handling payroll and employee information
- Consistent ongoing part-time availability, including reliable support for the fortnightly payroll cycle
- Familiarity with NDIS support item codes and billing, SCHADS Award, PLSL reporting, ASIC records, community services/NDIS, Xero certification and remote work are desirable
Benefits:
- Part-time work-from-home arrangement
- Flexible days and times agreed with the client (AEST)
- Hours initially 5 per week, with flexibility to increase to 10 as needed
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