Senior Bookkeeper, Accountant
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Job Description
Senior bookkeeper managing Xero bookkeeping, BAS, invoices, and project cost tracking. Supporting an Australian property development and civil construction company remotely from the Philippines.
Responsibilities:
- Manage day-to-day bookkeeping across multiple property development, joint venture, and civil construction projects
- Process, reconcile, and accurately code supplier invoices, consultant fees, credit card transactions, and receipts in Xero
- Allocate expenses to the correct project, entity, and detailed cost category for project-level cost tracking and reporting
- Follow up with the team, contractors, and consultants to obtain missing invoices, receipts, supporting documents, and expense allocations
- Review supplier invoices and supporting documentation against project records, delivery dockets, and other relevant information
- Manage weekly accounts payable preparation, including compiling payment schedules and circulating invoices for internal review and approval
- Prepare and lodge monthly BAS, ensuring transactions are accurately recorded and supporting documentation is complete
- Assist with monthly financial reporting and accurate project-cost capture for reporting and feasibility purposes
- Track intercompany and project-related loans, prepare loan documentation, record amounts and interest rates, and coordinate documentation for signing and recordkeeping
- Assist with property settlement accounting, including supporting documents, bank and legal invoices, settlement costs, and GST
- Work with the client's external accountant to support financial records, tax compliance, and settlement-related accounting
- Identify opportunities to streamline bookkeeping processes and automate repetitive tasks using technology and AI tools
- Contribute to detailed project cost analysis, reporting, and construction cost tracking
Requirements:
- At least 5 years of Australian based bookkeeping or accounting experience, ideally in a senior-level role managing complex, high-volume transactions
- Solid working knowledge of Xero, including bank reconciliation, accounts payable, expense coding, and financial recordkeeping
- Strong understanding of general accounting principles and Australian accounting requirements, particularly GST and BAS preparation and lodgement
- Proven ability to manage financial records across multiple projects, entities, or cost centres while maintaining a high level of accuracy
- Advanced Excel skills, including pivot tables and VLOOKUPs
- Proficiency with Hubdoc, OneDrive, or similar document management tools
- Excellent attention to detail and a methodical approach to checking invoices, receipts, cost allocations, and supporting documentation
- Strong follow-up and problem-solving skills, with the confidence to chase missing information and resolve discrepancies independently
- Clear written and verbal communication skills, with the ability to communicate professionally with internal stakeholders, external accountants, suppliers, and consultants
- Highly organised and comfortable managing competing priorities, recurring deadlines, and a growing volume of invoices
- Tech-savvy and open to using AI and automation tools to improve workflows and reporting
- A CA or CPA qualification would make the candidate stand out
- Previous experience in property development, construction, civil works, or project-based accounting would make the candidate stand out
- Experience in management accounting, project cost reporting, cash flow tracking, or financial analysis would make the candidate stand out
- Experience managing intercompany transactions, shareholder loans, property settlements, and project-related expenses would make the candidate stand out
- An interest in AI tools, workflow automation, and improving finance processes through technology would make the candidate stand out
Benefits:
- Great opportunities for career growth
- Opportunity to work in an amazing environment
- 100% remote work
- Work from home / no daily commute
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