Part-time Traffic Controller
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Remote Executive Assistant and Traffic Coordinator supporting a nonprofit marketing executive. Coordinating suppliers, briefs, budgets, schedules, reporting, and communications operations.
Responsibilities:
- Manage and prioritise executive email communications, calendars, meetings, travel arrangements, and administrative support
- Coordinate project flow between the executive, creative team, and external service providers
- Obtain detailed project briefs and clarify requirements with stakeholders before briefing suppliers
- Source quotes, prepare initial cost estimates, and assist with project budget tracking
- Assist with reports and presentations, and maintain organised project documentation
- Coordinate timelines, ensure marketing deliverables are completed on schedule, and provide project updates
- Collaborate with the executive to improve operational efficiency and reduce administrative bottlenecks
Requirements:
- Experience as an Executive Assistant, Virtual Assistant, or Project/Traffic Coordinator, ideally within marketing, communications, or an advertising agency environment
- Strong project coordination skills and ability to manage multiple projects simultaneously
- Excellent written and verbal communication skills
- Ability to work independently and proactively identify tasks and priorities
- Experience obtaining quotes and coordinating external suppliers or service providers
- Strong administrative and reporting capabilities
- Proficiency in Microsoft Office and presentation preparation
- High attention to detail with ability to work quickly and accurately
- Financial administration experience, including costings and budget tracking, is advantageous
- Existing network of marketing or advertising service providers is preferred
- Experience within the non-profit sector or with grant-funded projects is preferred
- Highly organised, efficient, and self-motivated
- Proactive and confident in extracting information and clarifying requirements
- Strong collaboration and executive support abilities
- Strategic thinking and excellent problem-solving skills
- Patience and comfort working with leadership
Benefits:
- Fully remote, flexible working arrangement
- Opportunity to support a meaningful non-profit initiative
- Consistent and clearly defined operational support role
Similar Jobs
Controller
Controller overseeing accounting, reporting, treasury, tax, and compliance for Evergreen Nephrology, which transforms kidney care through value-based healthcare. Leading the accounting and payroll team while supporting audits and financial planning.
Sales Controller
Sales Controller seeking to improve processes and drive efficiency at meistro. Analyze reports and collaborate across various teams in the energy industry.
Senior Accounting and Finance Consultant – Controller Level
Senior Accounting Consultant for Prove Partners supporting financial operations and reporting in the healthcare finance sector. Leading accounting functions remotely while ensuring compliance and accurate reporting.
Assistant Fund Controller – Private Equity, Venture Capital
Assistant Fund Controller responsible for accounting and reporting in private equity at Dynamo Software. Ensuring accurate financial transactions and aiding in compliance within a fast-paced environment.
Onboarding Controller
Onboarding Controller leading structured onboarding process for new clients in a remote-first organization. Assessing financial records and developing scalable accounting processes for seamless transition.
Controller
Senior Controller at Isos Technology overseeing financial reporting and accounting functions. Leading accounting teams while ensuring compliance with U.S. GAAP and managing audits.
Controller – Manufacturing
Controller leading financial teams and advising manufacturing clients at All In One Accounting. Delivering high-level strategic insights while managing client relationships in a multi-client environment.
Controller
Controller overseeing accounting operations for the American Camp Association. Ensuring compliance with US GAAP and managing audit processes while leading the accounting team.
Senior Finance Manager, Controller Track, Accounting, Automation, FP&A
Finance Manager leading the modernization and automation of accounting and finance operations for AI-driven marketing company. Focused on optimizing processes to support company growth without headcount increase.
Controller
Controller responsible for accounting operations and financial reporting at California Dental Association. Leading audits, staff management, and financial statement preparation.
Controller
Hands-on Controller managing financial operations in a fully remote SaaS company. Leading financial reporting, billing integrity, and cash management as the company scales.
Controller
Controller leading Anovaeon’s financial operations including accounting, compliance, and reporting. Driving budget management and collaborating with cross-functional teams in a fast-paced environment.
Corporate Controller
Corporate Controller managing accounting and financial operations for ClearSky Health. Leading financial strategy while upholding company values in healthcare industry.
Controller
Controller leading financial management for clients at Triven, a CFO-as-a-Service startup. Overseeing reporting, predictions, and team of analysts to ensure operational excellence.
Revenue Controller
Revenue Controller for Collas Crill handling billing and debtor administration. Working with a finance team, ensuring timely conversion of work into cash.
Senior Session Border Controller, SBC Engineer
Senior SBC Engineer at Miratech designing, implementing, and supporting SBC infrastructure and SIP-based voice solutions.
Controller
Controller overseeing financial operations for the NRMP, ensuring compliance and accuracy in reporting. Managing audits, cash flow, and financial audits with external auditors.
Vice President, Corporate Controller
VP Corporate Controller overseeing all aspects of financial accounting and compliance at RSA. Leading strategic financial operations in a private equity backed environment.
Controller
Controller managing financial operations and reporting for Reflective's nonprofit initiatives. Overseeing budgeting, forecasting, and cash management with a collaborative leadership team.
Document Controller
Document Controller responsible for management of design catalog documentation at Cushman & Wakefield. Ensuring accuracy, integrity, and accessibility throughout the document lifecycle while supporting project teams.