Payroll and Benefits Administrator
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Job Description
Payroll Administrator managing multi-state payroll operations for Nirvana, ensuring accurate payments and benefits compliance in a high-growth environment.
Responsibilities:
- Administer end-to-end, multi-state U.S. payroll, including time and earnings validation, off-cycle payments, garnishments, tax setup, reconciliations, and year-end processing
- Partner with our payroll provider to resolve issues, improve workflows, and ensure accurate, timely processing every cycle
- Manage health and welfare benefits administration, including eligibility changes, life events, open enrollment project management, carrier data accuracy, COBRA coordination, and monthly invoice reconciliation
- Maintain clean, reliable data across HRIS, payroll, benefits, and finance reporting by owning lifecycle changes, running audits, correcting discrepancies, and producing routine and ad hoc reports
- Serve as the primary point of contact for employee payroll and benefits questions, delivering timely support and creating clear communications, guides, and educational materials
- Ensure strong compliance and internal controls by adhering to federal, state, and local regulations (including FLSA, ERISA, ACA, HIPAA, COBRA, and tax withholding), maintaining documentation and SOPs, and supporting audits and required filings
Requirements:
- Experience running U.S. multi-state payroll with a strong attention to detail
- Familiarity with benefits administration, including open enrollment and employee lifecycle events
- 2–5 years of experience in payroll, benefits, People Operations, or a related role
- Working knowledge of payroll and benefits compliance requirements
- Strong organizational skills and a customer-service mindset when supporting employees
Benefits:
- medical, dental, and vision insurance
- a 401(k) with company match
- unlimited PTO
- a work-from-home friendly culture
- biannual company offsites
- strong emphasis on work-life balance
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