Project Coordinator – travel
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Job Description
Project Coordinator supporting clean-energy engineering and construction projects for a Westinghouse subsidiary. Managing Unifier records, documents, invoices, materials, reporting, and site coordination remotely.
Responsibilities:
- Provide administrative support to the Engineering and Construction site team.
- Manage processes, records, documents, and reports within Oracle Primavera Unifier.
- Train new users on software for their departments and job tasks.
- Provide technical support and troubleshooting.
- Confirm material deliveries for invoice processing.
- Submit service confirmations and vendor material or service change orders.
- Set up administrative third-party accounts such as UPS and Office Depot.
- Request site trailer items from EPC.
- Order trucks and obtain insurance.
- Order office supplies, site swag, mock kits, and oil sample kits.
- Review, track, audit, and upload project documents.
- Coordinate EPC training needs and provide correct contract documents.
- Create weekly reports and maintain weekly reporting, including POWs and CSUs.
- Upload indicators, commissioning trackers, and component trackers.
- Create service confirmations and purchase-order change orders.
- Process invoices and submit PO origination requests in GEP.
- Assist Legal, Financing, and Independent Engineers.
- Maintain project contact lists and update Unifier.
- Attend or call in to daily POD, weekly POW, weekly check-in, and monthly meetings.
- Report to the client management team.
Requirements:
- 1+ years of experience tracking project progress, maintaining records, and managing documentation.
- Document control and document management experience.
- Proficiency with Oracle Primavera Unifier.
- Experience training end-users on software applications and business processes.
- Technical troubleshooting and user support skills.
- Experience coordinating material deliveries and maintaining delivery records.
- Understanding of invoice processing and accounts payable support tasks.
- Experience submitting service confirmations, purchase-related documentation, and change orders.
- Experience supporting utility, transmission, substation, solar, wind, battery storage, or large capital projects preferred.
- Applicants must meet applicable United States and comparable foreign export control requirements where applicable.
Benefits:
- Comprehensive Health and Income Protection Benefits
- 401(k) Savings Plan
- Paid Vacations for Qualifying Positions
- Remote work arrangement
- Travel to sites for kickoffs or other site visits
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