Project Manager
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Job Description
Project Manager coordinating Philippine construction projects for Australian companies. Overseeing schedules, budgets, and communication between teams for efficient project delivery.
Responsibilities:
- Provide daily administrative and operational support to the Construction Manager
- Act as the central coordination point between office, supervisors, and trades
- Assist in managing multiple residential construction projects simultaneously
- Maintain and update Buildertrend daily with accurate project information
- Ensure all project data, selections, variations, and documentation are current
- Upload and track schedules, variations, and project progress updates
- Monitor tasks, deadlines, and workflows within Buildertrend
- Review project budgets for accuracy and alignment with scope
- Prepare, issue, and track purchase orders to trades and suppliers
- Ensure all purchase orders include:
- Correct scope of work
- Pricing and quantities
- Site details and timelines
- Maintain accurate records of all issued purchase orders
- Flag discrepancies or potential cost overruns to the Construction Manager
- Maintain and update construction schedules in coordination with supervisors
- Ensure trades are booked in accordance with project timelines
- Confirm trade availability and proactively manage scheduling conflicts
- Coordinate material deliveries to align with site progress
- Monitor critical path items to avoid delays
- Conduct daily check-ins with site supervisors
- Track project progress and identify potential issues early
- Ensure supervisors are supported with required documentation and scheduling
- Follow up on outstanding tasks, delays, or site requirements
- Liaise with trades and suppliers to confirm bookings and delivery timelines
- Ensure materials are ordered and delivered on time
- Verify that all trade instructions and documentation are clear and complete
- Maintain strong working relationships with subcontractors
- Review, collect, and file supervisor checklists and site documentation
- Ensure all required forms, checklists, and reports are completed accurately
- Maintain organised digital records for each project
- Ensure compliance with company processes and quality standards
- Identify gaps or inefficiencies in processes and suggest improvements
- Ensure consistency across all project documentation and workflows
- Support continuous improvement in systems such as Buildertrend
Requirements:
- 2+ years of proven experience in construction project coordination or administration
- Strong working knowledge of Buildertrend (or similar construction software)
- Excellent organisational and time management skills
- High attention to detail and accuracy
- Strong written and verbal communication skills
- Ability to manage multiple projects and priorities simultaneously
- Experience working with residential construction projects (Desirable)
- Understanding of construction sequencing and trade coordination (Desirable)
- Experience with budgeting, cost tracking, and purchase orders (Desirable)
- Highly proactive and self-motivated (Personal Attributes)
- Strong problem-solving mindset (Personal Attributes)
- Reliable and consistent in daily follow-through (Personal Attributes)
- Able to work independently while staying aligned with the team (Personal Attributes)
- Professional and confident in communication with trades and supervisors (Personal Attributes)
- Buildertrend always up to date and accurate (Performance Expectations)
- No delays caused by scheduling or coordination issues (Performance Expectations)
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