Proposal Operations Specialist
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Job Description
Proposal Operations Specialist responsible for managing proposal production and operational processes. Providing editorial support and work planning assistance at Gainwell Technologies.
Responsibilities:
- Manage proposal production and operational processes while providing editorial support and work planning assistance on an as-needed basis throughout the pursuit lifecycle.
- Maintain and update standard proposal templates, production procedures, style guides, and operational documentation to promote consistency across proposal workflows.
- Manage the day-to-day relationship with the Gainwell Printing Services Provider and oversee proposal production activities for printed submissions to support timely and accurate proposal delivery.
- Support implementation and maintenance of AI-enabled tools and technologies to enhance proposal efficiency, quality, and operational effectiveness.
- Assist leadership with metrics tracking and reporting, process improvement initiatives, and lessons learned activities to support continuous improvement and operational scalability.
- Provide editorial, document formatting, and quality assurance support, as needed, to include creating shell files, formatting and maintaining resumes, managing RFP-specific conventions lists, and performing editing, proofreading, and quality reviews to promote consistency, clarity, responsiveness, compliance, and overall proposal quality.
- Develop integrated work plans, using Microsoft Project and related planning tools, as needed, including milestones, task dependencies, review cycles, and production timelines.
Requirements:
- Minimum of five (5) years of experience supporting proposal operations, proposal production, desktop publishing, proposal editing, project coordination, or related functions.
- Minimum of two (2) years of experience creating and maintaining project schedules, work plans, and pursuit timelines using Microsoft Project or similar planning tools.
- Strong understanding of proposal lifecycle processes, proposal production standards, compliance requirements, and submission best practices.
- Strong editing, proofreading, document quality assurance, and document formatting skills with exceptional attention to detail.
- Experience coordinating electronic proposal submissions and printed document production activities.
- Demonstrated ability to manage multiple priorities and deadlines in a fast-paced, deadline-driven environment.
- Strong organizational, analytical, project coordination, and planning skills.
- Excellent written and verbal communication skills.
- Ability to work collaboratively across cross-functional teams and engage effectively with senior leadership, solution teams, and pursuit stakeholders.
- Strong interpersonal skills including flexibility, professionalism, tact, diplomacy, customer service and team player orientation.
- Experience supporting AI-enabled tools and technologies.
Benefits:
- generous, flexible vacation policy
- 401(k) employer match
- comprehensive health benefits
- educational assistance
- variety of leadership and technical development academies
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