Proposal Specialist
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Job Description
Proposal Specialist owning government RFP responses for Neumo, a public-sector services provider. Coordinating SMEs, compliance, writing, production, and submissions.
Responsibilities:
- Manage assigned government RFx responses end to end, from kickoff and scheduling through SME assignments, reviews, final production, and on-time submission
- Shred solicitations and build compliance matrices covering requirements, mandatory forms, submittal instructions, and evaluation criteria
- Draft, tailor, and edit response content from the Q&A library and SME input
- Support executive summaries and cover letters under Proposal Manager guidance
- Coordinate contributors across Sales, Product, Implementation, Security, Legal, and Finance
- Track inputs, follow up on gaps, and keep responses on schedule
- Perform quality control for compliance, accuracy, consistency, brand voice, corporate entity names, pricing references, and cross-section alignment
- Flag security, compliance, and certification requirements such as SOC 2 and PCI
- Route contract terms and exceptions to Legal through the Exceptions Review process
- Assemble final packages, including formatting, forms, signatures, notarizations, portal uploads, or hardcopy delivery
- Partner with Account Executives through the Salesforce RFx intake process
- Maintain records of status, dates, and outcomes
- Prepare solicitation summaries supporting Go/No-Go decisions at Bid Council
- Maintain and expand the SharePoint Q&A content library
- Refresh content after each submission
- Request debriefs, capture lessons learned, and contribute to win/loss tracking
- Use approved AI-assisted drafting tools while maintaining accuracy and accountability
Requirements:
- 3–5 years of proposal development experience responding to public sector (state/local government) solicitations
- Demonstrated ownership of RFP responses from release through submission
- Bachelor’s degree in English, Communications, Business, or related field, or equivalent experience
- APMP Foundation certification preferred, or willingness to earn it within the first 12 months
- Familiarity with government procurement portals such as Bonfire, OpenGov, BidNet, and DemandStar preferred
- Exposure to govtech or SaaS domains such as payments, tax and licensing, DMV, courts, or records preferred
- Experience with Salesforce and proposal content libraries such as SharePoint preferred
- Strong writing, editing, and proofreading skills
- Ability to manage multiple concurrent deadlines and redirect priorities quickly
- Advanced proficiency in Microsoft Word, Excel, SharePoint, Adobe Acrobat, and Adobe InDesign
- Confidence working with and holding deadlines for senior SMEs and sales leaders
- Experience using generative AI tools in a writing workflow preferred
- Must be able to remain seated for extended periods
- Regular use of a computer and office equipment such as printers and scanners
- Frequent communication via telephone and video conferencing
Benefits:
- Competitive benefits and compensation package
- Remote, home-office setting
- Use of telephone, computer, and video conferencing tools
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