Proposal Specialist
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Job Description
Proposal Specialist supporting HubSpot, an AI-powered customer platform, with enterprise proposals and RFP responses. Partnering across sales, legal, marketing, and technical teams to deliver accurate buyer narratives.
Responsibilities:
- Own and manage end-to-end proposal and RFP responses for AMER, supporting a high volume of complex, non-standard sales opportunities
- Partner with Sales, Solutions Engineering, Deal Desk, Marketing, Legal, and Partners to gather inputs and produce clear, compelling, accurate proposal content
- Translate technical, commercial, and legal inputs into customer-ready narratives tailored to buyer needs
- Edit, refine, and quality-check proposal responses for clarity, consistency, brand alignment, and value proposition alignment
- Use AI tools to accelerate proposal creation while ensuring accuracy, fact-checking, and high-quality outputs
- Navigate ambiguity and shifting priorities in a fast-moving upmarket sales environment
- Improve proposal processes, templates, and content libraries to support scale
- Support AMER sellers handling hundreds of proposals annually
Requirements:
- 1–3 years of experience in a proposal, bid, RFP, pre-sales, sales support, or similar role
- Background in tech, SaaS, or professional services
- Experience collaborating in highly cross-functional environments
- Understanding of sales team dynamics and seller support during high-pressure deal cycles
- Comfortable using AI tools for drafting, research, and validation
- Strong judgment in assessing proposal-content risk, accuracy, and relevance
- Extremely strong written communication, copy editing, and content-structuring skills
- Comfortable working in ambiguity and adapting quickly as deal needs evolve
- Detail-oriented and able to manage multiple proposals simultaneously without sacrificing quality
- Flexible, resourceful, and proactive problem-solving approach
- Experience supporting enterprise-level or upmarket sales motions is an advantage
- Familiarity with CRM platforms and sales tooling, such as HubSpot, is an advantage
- Experience working with RFPs across AMER private-sector and public markets is an advantage
- Background or interest in marketing, design, or content strategy is an advantage
- Experience improving proposal processes, templates, or knowledge bases is an advantage
- Spanish language proficiency is an advantage
Benefits:
- Annual cash compensation range of $81,400–$122,100 USD
- Eligible roles may receive on-target commission
- Eligible roles may receive annual bonus targets
- Some roles may participate in HubSpot’s equity plan and receive restricted stock units (RSUs)
- Some roles may be eligible for overtime pay
- HubSpot benefits and perks to help employees grow better
- Flexible work arrangements
- In-person team and peer connection opportunities
- Disability accommodations and alternative arrangements for travel limitations
- AI-assisted hiring with human hiring decisions
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