Senior Accounts Payable Specialist
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Job Description
Senior Accounts Payable Specialist managing invoicing, reconciliations, and vendor payments for Xometry’s digital manufacturing marketplace. Supporting audits, reporting, and AP process improvements.
Responsibilities:
- Process and record vendor invoices accurately and on time
- Ensure proper expense classification and GL coding
- Review invoice documentation for completeness, compliance, and business purpose
- Resolve vendor discrepancies and correspondence
- Coordinate with department heads and stakeholders to clarify invoice details and obtain approvals
- Create and maintain vendor master data in accounting systems
- Review and reconcile corporate credit card transactions and employee reimbursement requests
- Ensure accurate and timely vendor payments through ACH and wire transfers
- Investigate and resolve multi-currency and cross-border payment issues
- Perform monthly reconciliation of creditor accounts and vendor accruals
- Maintain internal-control documentation and audit trails for vendor transactions
- Participate in month-end financial statement preparation and reporting packages
- Support internal and external audits
- Create and post journal entries for expense reclassification and adjustments
- Support AP automation and process-improvement initiatives
- Contribute to special projects and new initiatives
- Provide backup support to accounting team members
Requirements:
- University degree in Finance, Economics, Accounting, or a related field, or equivalent professional experience
- Minimum 3-5 years of accounts payable and accounting operations experience
- Strong proficiency with accounting systems and ERP platforms (SAP, NetSuite, or similar)
- Multi-GAAP experience
- Advanced Microsoft Excel skills, including formulas, pivot tables, data analysis, and reporting
- Strong understanding of European VAT requirements across multiple EU jurisdictions
- Knowledge of multi-currency payment processing and currency compliance
- Understanding of internal controls and audit requirements
- Experience with AP best practices and process optimization
- Professional proficiency in written and spoken English
- Strong communication and stakeholder management skills
- Proactive problem-solving ability
- Independent and structured approach with ability to manage multiple priorities
- Collaborative, hands-on mindset and willingness to support team needs
- Strong attention to detail and commitment to accuracy
- Experience with multi-subsidiary or consolidation accounting
- Prior experience supporting international payment processing
- Knowledge of German accounting principles and practices
- Experience in manufacturing or technology industry finance operations
- Familiarity with audit preparation and SOX/compliance frameworks
Benefits:
- Full-time permanent contract in a dynamic digital manufacturing platform
- Challenging and varied role with a high degree of personal responsibility
- Flat hierarchies and short decision-making processes
- Rapidly growing, international company with a highly supportive team
- Flexible working environment
- Home office opportunities
- Development support
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