Accounts Payable Officer
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Job Description
Accounts Payable Officer managing bills, reconciliations and multi-currency payments for Lifely, an eCommerce home and family products company.
Responsibilities:
- Receive, check and enter supplier bills in Xero for Australian, US, UK and Canadian companies
- Match bills to purchase orders and goods received before approval
- Code bills to the correct company, account, market and tax treatment, including GST, VAT and sales tax
- Prepare weekly payment runs in AUD, USD, GBP and CAD for approval
- Process deposits and balance payments for overseas manufacturing orders
- Check freight, customs, duty, courier and warehouse invoices against shipments and agreed rates
- Reconcile supplier statements and resolve differences
- Maintain accurate accounts payable ageing reports and follow up overdue or disputed bills
- Set up and maintain supplier records, including fraud checks on bank details
- Support month-end close with accruals, prepayments and intercompany charges
- Answer supplier questions and collaborate with operations and logistics teams
- Improve and automate accounts payable processes, including invoice inbox and AI-assisted invoice capture
Requirements:
- 3+ years of accounts payable experience, ideally in eCommerce, retail or a business that imports stock
- Hands-on experience with Xero; QuickBooks or MYOB experience also considered
- Experience with bills and payments in more than one currency, across more than one company or country
- Good understanding of GST and VAT on supplier bills
- Experience matching bills to purchase orders; inventory system experience (Cin7 or similar) is a plus
- Strong Excel or Google Sheets skills, including lookups and pivot tables
- Very accurate and organised, with a record of meeting payment deadlines
- Business-fluent English for written and spoken communication with suppliers worldwide
- Comfortable using automation and AI tools to speed up routine work
- Available to work during Australian business hours
Benefits:
- Competitive salary
- Comprehensive healthcare and insurance benefits
- Opportunities for career development and advancement
- Work from home role
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